Project Manager — Experiential & Brand Activation

Exphoria International; Petaling Jaya; Hybrid; MYR 110,000 - 170,000; Full time

Job summary

Exphoria International is seeking a Project Manager — Experiential & Brand Activation for a contract role based in Petaling Jaya with hybrid work flexibility. You will oversee experiential campaigns from planning through completion, coordinate logistics, manage vendors, and ensure activations meet brand and quality standards.

The role requires strong project management, stakeholder communication, and budgeting skills, with 5+ years in events or brand activation.

Qualifications

• Minimum 5+ years in experiential, brand activation, roadshow or large-format events; agency-side preferred.
• Experience in expediting activities and coordinating logistics to keep components on schedule.
• Strong project management skills with ability to plan, execute, and close experiential or event projects within budgets and timelines.
• Knowledge of inspection processes to verify quality, compliance, and readiness of materials and on-site installations.

Responsibilities

• Define project scope and timelines; coordinate logistics and resources.
• Manage vendor relationships and negotiate terms.
• Oversee on-site execution; monitor progress and resolve issues.
• Prepare status reports and track budgets; ensure alignment with client objectives and safety requirements.

Skills

Project management

Stakeholder management

Logistics management

Vendor management

Communication

Negotiation

Education

Business/Marketing/Events Management degree

Job description

Company Description Exphoria International is an experiential marketing and brand activation agency focused on creating immersive, memorable engagements between brands and their audiences. The team specializes in end-to-end campaign delivery, from strategic concept development to on-the-ground execution. Exphoria partners with clients from FMCG, Pharmaceuticals, Insurance to design innovative experiences that drive brand awareness, customer loyalty, and measurable impact.

Role Description The Project Manager — Experiential & Brand Activation is a contract role responsible for overseeing experiential campaigns and brand activation projects from planning through completion. This hybrid position is based in Petaling Jaya, with flexibility for some work from home. Day-to-day responsibilities include defining project scope and timelines, coordinating logistics and resources, managing vendor relationships, and ensuring that event build-outs and activations meet brand and quality standards. The role involves supervising on-site execution, tracking project progress, resolving issues, and maintaining clear communication with internal teams and clients. The Project Manager will also prepare status reports, monitor budgets, and ensure that all activities align with client objectives, safety requirements, and operational best practices.

Qualifications

• 5+ years in experiential, brand activation, roadshow or large-format events — agency-side preferred.
• Ability to manage and coordinate expediting activities, including acting as an Expeditor and overseeing Expediting tasks to keep project components on schedule.
• Strong Project Management skills, with experience planning, executing, and closing experiential or event-based projects within defined timelines and budgets.
• Knowledge of Inspection processes to verify quality, compliance, and readiness of materials, setups, and on-site installations for brand activations.
• Competence in Logistics Management, including organizing transportation, warehousing, inventory, and on-site setup for events and experiential campaigns.
• Excellent stakeholder and vendor management, communication, and negotiation skills.
• Proven ability to work in hybrid environments, balancing on-site presence in Petaling Jaya with remote coordination and documentation.
• Strong problem-solving abilities and attention to detail in fast-paced, deadline-driven settings.
• Relevant diploma or degree in Business, Marketing, Events Management, or a related discipline, or equivalent professional experience.