Project Manager

ESL FACEIT Group - EFG; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

ESL FACEIT Group - EFG in Kuala Lumpur is seeking a skilled Project Manager to oversee large-scale events and studio productions. You will manage operational budgets, coordinate across departments, and ensure timely delivery of projects. Ideal candidates have 5+ years in project management, experience with substantial budgets, and proficiency in tools like JIRA and Monday.com. A passion for gaming and adaptability in high-pressure environments is a plus. Join us in delivering exceptional live entertainment experiences.

Qualifications

• 5+ years of project management experience, specifically in large-scale events.
• Proven experience managing multi-million dollar project budgets.
• Natural problem solver with an operational mindset.

Responsibilities

• Manage and track project budgets, ensuring alignment with approved limits.
• Build and maintain detailed workback schedules and milestones.
• Serve as the primary operational link between Marketing and other departments.

Skills

Project management

Budget management

Cross-functional coordination

Communication skills

Problem-solving

Software proficiency (Monday.com, JIRA)

Tools

Monday.com

JIRA

Slack

Google environment

Excel

Job description

The Role

The Project Manager is primarily responsible for the operational budget management and financial integrity of large-scale, complex live events and studio productions. The role serves as the primary source for project operational budgeting, connecting strategic planning with physical execution. Along with the core focus on project budgeting, the Project Manager must also possess the skills to flex into full project ownership. This means working alongside production disciplines to create budgets and timelines, review deliverables, and work with vendors to ensure that everything is completed to our high standards to make the best show possible. Project Managers sit in the middle of everything to ensure communication happens, deliverables are clearly defined, budgets are on target, and things get done.

Responsibilities

Budget Management & Financial Control

• Budget Oversight: Manage and track the project budgets, ensuring all spending aligns with approved limits.
• Cost Tracking: Lead the day-to-day financial tracking, including vendor invoicing, payment reconciliations, and internal accounting compliance.
• Financial Forecasting: Monitor spend velocity and proactively identify any potential budget risks or overages before they happen.
• Vendor Coordination: Manage the administrative side of external partnerships, from initial quotes and contracts to final delivery and payment.

Project Delivery & Timeline Management

• Roadmaps & Schedules: Build and maintain detailed workback schedules and milestones for all marketing initiatives, ensuring the team meets every critical deadline.
• Delivery Control: Track the progress of multiple projects simultaneously, identifying bottlenecks and finding ways to keep the team moving forward.
• Post-Project Reporting: Lead post-mortem reviews to analyze how projects were delivered, looking at financial accuracy and timeline efficiency to improve for future events.

Cross-Functional Coordination

• Communication Hub: Serve as the primary operational link between Marketing and other departments such as Production, Broadcast, Legal, Finance and more.
• Resource Alignment: Ensure the marketing team has the information and assets they need from other departments to hit their targets.
• System Management: Maintain and update our project management tools (e.g. Monday.com, JIRA, Google Spaces) to provide real-time status updates to the wider organization.

On-Site Event Execution

• On-the-Ground Coordination: Provide real-time support during large-scale event productions around the globe.
• Triage & Troubleshooting: Act as the main point of contact for operational issues during live shows, managing adjustments to the plan in a high‑pressure environment.

Requirements

• Experience: 5+ years of project management experience, specifically within large-scale events, marketing operations, or studio productions.
• Financial Skillset: Proven experience managing and tracking high-value project budgets (multi‑million dollar scope) with a strong attention to detail.
• Operational Mindset: You are a natural problem solver who enjoys organizing complex tasks and keeping teams on track.
• Software Proficiency: Expert knowledge of project management platforms like Monday.com, JIRA, Slack, Google environment, and strong skills in Excel for budget tracking.
• Communication: Ability to translate complex production needs into clear tasks for the marketing team and communicate project status effectively to leadership.
• Adaptability: Comfortable working in a fast‑paced, "live event" environment where timelines are non‑negotiable.

Nice to have

• A passion for gaming, esports culture, and digital entertainment.
• Experience working on international projects and a willingness to travel for event delivery.
• Language proficiency in Chinese (Mandarin) or Japanese.

Firmly rooted in our values, EFG is an affirmative action employer that celebrates being an equal opportunity workplace. Our unwavering commitment to fair employment extends to all individuals, regardless of their race, color, ancestry, religion, sex, national origin, age, sexual orientation, disability, citizenship, marital status, gender identity, or Veteran status.