Production Operations Coordinator

Fastrain; Permatang Pauh; On-site; MYR 47,000 - 67,000; Full time

Job summary

Fastrain in Penang, Malaysia, is seeking an organized and proactive Administrative Assistant to support the Production team. You will collect production data, compile reports, process reimbursements, and handle purchase orders for materials and supplies.

The role requires strong MS Office skills and the ability to manage multiple tasks with minimal supervision. Diploma or Bachelor's degree is preferred; ERP experience is an advantage.

Qualifications

• Diploma or Bachelor's Degree is preferred.
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook.
• Good communication, organizational, interpersonal and time management skills.
• Ability to work independently and manage multiple tasks effectively.
• Experience with ERP is an added advantage.

Responsibilities

• Collect, verify, and organize production data for accurate reporting
• Prepare and compile daily, weekly, and monthly production summary reports
• Process reimbursement claims on time
• Create and follow up on purchase requisitions and purchase orders for production related materials and supplies
• Maintain proper filing and documentation of invoices, reimbursement claims, and purchasing documents
• Assist in assessing production headcount gaps and submitting recruitment request
• Monitor office and production consumables and arrange replenishment
• Assist in coordinating production meetings and departmental communications
• Follow up on the implementation of production-related meeting decisions
• Ensure all documents are accurate, organized, and comply with company procedures
• Provide other administrative support to the Production Manager and production team
• Other additional work tasks or additional roles assigned by the superior

Skills

Microsoft Office

Excel

Word

Outlook

Communication

Organization

Time management

Independent work

ERP

Education

Diploma

Bachelor's Degree

Tools

ERP

Job description

Fastrain in Penang, Malaysia, is seeking an organized and proactive Administrative Assistant to support the Production team. You will collect production data, compile reports, process reimbursements, and handle purchase orders for materials and supplies.

The role requires strong MS Office skills and the ability to manage multiple tasks with minimal supervision. Diploma or Bachelor's degree is preferred; ERP experience is an advantage.