Procurement Support - Castrol

BP; Malaysia; Hybrid; MYR 54,000 - 80,000; Full time

Benefits offered by this job

Life and health insurance

Learning opportunities

Flexible hybrid work

Career development

Job summary

BP is seeking a proactive Procurement Support professional to join Castrol's ring-fence ahead of the 2026 divestment. The role provides administrative and coordination support across travel, meetings, documentation, and stakeholder communications in a fast-paced, global environment.

You will manage calendars, prepare presentations, coordinate events, support transformation projects, and help ensure timely, accurate information while enabling the procurement team to focus on strategic activities.

Qualifications

• This role requires a Diploma or equivalent in business administration or project management.
• Strong written and verbal communication skills are essential.
• Experience in fast-paced environments and stakeholder collaboration is preferred.
• Proficiency with Microsoft Office and collaboration tools is required.

Responsibilities

• Provide high-level administrative support to the Procurement leadership team.
• Schedule meetings, manage calendars, coordinate travel, and process expenses.
• Prepare presentations, reports, and communications adhering to brand guidelines.
• Organize team documents, platforms, and communication channels for collaboration.
• Support planning and execution of team events and stakeholder activities.
• Act as a central contact for internal and external stakeholders; triage inquiries.
• Provide project management support for transformation initiatives and track progress.
• Identify issues early and propose practical solutions to keep projects on track.
• Capture decisions and actions in meetings and follow up on outcomes.
• Adapt to changing priorities and contribute to team learning and growth.

Skills

Agility core practices

Agility tools

Business Acumen

Business Requirements Analysis

Category Strategy

Digital Fluency

Influencing

Management

Education

Diploma in business administration or project management

Tools

Microsoft Office Suite

Co-pilot

Job description

Job Family Group:

Procurement & Supply Chain Management Group

Job Description:

This is a Castrol requisition, and the successful candidate will become part of the Castrol ring-fence ahead of the Castrol divestment later in 2026. Upon completion of the divestment, you will be employed by Castrol and will no longer be a bp employee

The Procurement Support plays a key supporting role in enabling the smooth and efficient operation of the procurement function. This position is responsible for providing comprehensive administrative and coordination support across day-to-day departmental activities, including travel arrangements, meeting and event coordination, documentation management, project management and stakeholder communication. The role ensures governance, accuracy, and timeliness of information while helping the procurement team focus on strategic and value‑adding activities. The successful candidate will be highly organised, detail-oriented, and comfortable working in a fast‑paced, global environment with multiple stakeholders.

Key Accountabilities

• Provide high-level administrative support to the Procurement leadership team, including scheduling meetings, managing calendars, coordinating travel arrangements, and processing expenses.


• Assist in the preparation of presentations, reports, and other internal and external communications, ensuring accuracy and adherence to brand guidelines.


• Facilitate effective team collaboration by organizing and maintaining team documents, platforms, and communication channels.


• Support the planning and execution of team events, workshops, and stakeholder engagement activities.


• Act as a central point of contact for internal and external stakeholders, effectively triaging inquiries and ensuring timely responses.


• Provide project management support for transformation projects and follow up progress until its completion.


• Contribute to problem‑solving efforts by identifying and escalating potential issues and proposing solutions.


• Actively participate in team meetings, capturing key decisions and action items, and following up on their completion.


• Embrace and adapt to changing priorities and evolving project requirements.


• Demonstrate strong self‑awareness and proactively seek opportunities for personal and professional growth.

Essential Education

Diploma educated - something related to business administration or project management preferred

Essential Experience and Job Requirements

Functional expertise

• Proven experience in an administrative or team support role, ideally within a dynamic and fast‑paced environment.


• Experience in project management.


• Exceptional written and verbal communication skills, with the ability to articulate complex information clearly and concisely.


• Strong organizational skills and meticulous attention to detail.


• Demonstrated ability to collaborate effectively with diverse teams and stakeholders.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Co‑pilot and other relevant collaboration tools.


• Ability to exercise courage in challenging situations and propose innovative solutions.


• A proactive and adaptable mindset, with a strong commitment to excellence.


• Demonstrated knowledge sharing capabilities, willing to contribute to team learning and development.


• Excellent listening skills, with the ability to understand and interpret needs effectively.


• A strong understanding of emotional intelligence and the ability to navigate interpersonal dynamics.


• Proven ability to engage and manage stakeholders at various levels.

Business expertise

• Stakeholder management and influencing skills in order to develop understanding of the supported businesses / regions / assets and their priorities.

Interpersonal skills

• The role demands good people skills to engage with diverse stakeholders.


• Good stakeholder networking and influencing skills


• Experience in interaction with external suppliers (e.g. event management) where appropriate

At bp, we provide the following environment and benefits to you:

• A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued


• Possibility to join our social communities and networks


• Learning opportunities and other development opportunities to craft your career path


• Life and health insurance, medical care package


• And many other benefits.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status

Travel Requirement:

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Agility core practices, Agility tools, Business Acumen, Business Requirements Analysis, Category Strategy, Digital Fluency, Influencing, Management