Procurement Support - Castrol

bp; Kuala Lumpur; Hybrid; MYR 67,000 - 100,000; Full time

Benefits offered by this job

Life and health insurance

Hybrid work model

Job summary

bp in Kuala Lumpur is recruiting for a skilled administrator to support the Procurement & Supply Chain Management Group. The role involves handling calendars, travel, and communications, and contributing to transformation projects.

You will prepare presentations, coordinate events, and ensure smooth collaboration across diverse teams while maintaining brand standards and process discipline.

Qualifications

• Diploma education in business administration or related field is required.
• Experience in administrative or team support roles is essential.
• Project management experience is highly desirable.
• Excellent written and verbal communication with attention to detail.
• Strong organizational skills and stakeholder collaboration ability.
• Proficiency with Microsoft Office and collaboration tools.

Responsibilities

• Provide high-level administrative support to the procurement leadership team, including calendars and travel.
• Prepare presentations, reports, and communications adhering to brand guidelines.
• Organize team documents, platforms, and communications for effective collaboration.
• Plan and execute team events, workshops, and stakeholder engagement activities.
• Serve as central contact for stakeholders, triaging inquiries and ensuring timely responses.
• Provide project management support for transformation projects and monitor progress.
• Identify issues and propose practical solutions.
• Capture decisions in meetings and follow up on actions.
• Adapt to changing priorities and evolving project requirements.
• Demonstrate growth mindset and knowledge sharing within the team.

Skills

Administrative support

Project management

Communication

Organization

Stakeholder management

Collaboration

Microsoft Office

Emotional intelligence

Education

Diploma in Business Administration

Tools

Co-pilot

Collaboration tools

Microsoft Office Suite

Job description

Job Family Group
Procurement & Supply Chain Management Group

Job Family Group
Procurement & Supply Chain Management Group
Job Description
This is a Castrol requisition, and the successful candidate will become part of the Castrol ring-fence ahead of the Castrol divestment later in 2026. Upon completion of the divestment, you will be employed by Castrol and will no longer be a bp employee

Key Accountabilities

• Provide high-level administrative support to the Procurement leadership team, including scheduling meetings, managing calendars, coordinating travel arrangements, and processing expenses.
• Assist in the preparation of presentations, reports, and other internal and external communications, ensuring accuracy and adherence to brand guidelines.
• Facilitate effective team collaboration by organizing and maintaining team documents, platforms, and communication channels.
• Support the planning and execution of team events, workshops, and stakeholder engagement activities.
• Act as a central point of contact for internal and external stakeholders, effectively triaging inquiries and ensuring timely responses.
• Provide project management support for transformation projects and follow up progress until its completion.
• Contribute to problem-solving efforts by identifying and escalating potential issues and proposing solutions.
• Actively participate in team meetings, capturing key decisions and action items, and following up on their completion.
• Embrace and adapt to changing priorities and evolving project requirements.
• Demonstrate strong self-awareness and proactively seek opportunities for personal and professional growth.

Essential Education

• Diploma educated - something related to business administration or project management preferred

Essential Experience And Job Requirements
Functional expertise

• Proven experience in an administrative or team support role, ideally within a dynamic and fast-paced environment.
• Experience in project management.
• Exceptional written and verbal communication skills, with the ability to articulate complex information clearly and concisely.
• Strong organizational skills and meticulous attention to detail.
• Demonstrated ability to collaborate effectively with diverse teams and stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Co-pilot and other relevant collaboration tools.
• Ability to exercise courage in challenging situations and propose innovative solutions.
• A proactive and adaptable mindset, with a strong commitment to excellence.
• Demonstrated knowledge sharing capabilities, willing to contribute to team learning and development.
• Excellent listening skills, with the ability to understand and interpret needs effectively.
• A strong understanding of emotional intelligence and the ability to navigate interpersonal dynamics.
• Proven ability to engage and manage stakeholders at various levels.

Business expertise: Stakeholder management and influencing skills in order to develop understanding of the supported businesses / regions / assets and their priorities.
Interpersonal skills: The role demands good people skills to engage with diverse stakeholders.

• Good stakeholder networking and influencing skills
• Experience in interaction with external suppliers (e.g. event management) where appropriate

At bp, we provide the following environment and benefits to you:

• A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued
• Possibility to join our social communities and networks
• Learning opportunities and other development opportunities to craft your career path
• Life and health insurance, medical care package
• And many other benefits.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status
Travel Requirement No travel is expected with this role
Relocation Assistance: This role is not eligible for relocation
Remote Type This position is a hybrid of office/remote working
Skills Agility core practices, Agility tools, Business Acumen, Business Requirements Analysis, Category Strategy, Digital Fluency, Influencing, Management of change, Negotiating, Negotiation planning and preparation, Product and market intelligence, Stakeholder Management, Supplier Relationship Management
Legal Disclaimer We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending on your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.