Procurement Support - Castrol

BP PLC; Kuala Lumpur; Hybrid; MYR 70,000 - 120,000; Full time

Benefits offered by this job

Life and health insurance

Learning and development opportunities

Job summary

Castrol is seeking a proactive Procurement Support professional to streamline administrative duties across the procurement function. The role emphasizes governance, accuracy, and timely information flow in a fast-paced, global setting with multiple stakeholders.

Key responsibilities include supporting leadership with meetings, travel, documentation, and project coordination, while fostering cross-functional collaboration and providing effective stakeholder communication.

Qualifications

• Diploma in business administration or project management preferred.
• Proven administrative or team support experience in a fast-paced environment.
• Excellent written and verbal communication; ability to convey complex information clearly.

Responsibilities

• Provide high-level administrative support to procurement leadership, including scheduling and calendar management.
• Coordinate travel arrangements and handle expenses.
• Prepare presentations, reports, and internal/external communications with brand adherence.
• Organize team documents, platforms, and communication channels to enable collaboration.
• Support planning and execution of team events and stakeholder engagements.
• Act as a central point of contact for internal and external stakeholders and triage inquiries.

Skills

Administrative support

Project management

Stakeholder management

Communication skills

Organizational skills

Event coordination

Travel arrangements

Education

Diploma in business administration or related field

Tools

Microsoft Office Suite

Co-pilot and collaboration tools

Job description

Job Family Group: Procurement & Supply Chain Management Group

Job Description: This is a Castrol requisition, and the successful candidate will become part of the Castrol ring-fence ahead of the Castrol divestment later in 2026. Upon completion of the divestment, you will be employed by Castrol and will no longer be a bp employee The Procurement Support plays a key supporting role in enabling the smooth and efficient operation of the procurement function. This position is responsible for providing comprehensive administrative and coordination support across day-to-day departmental activities, including travel arrangements, meeting and event coordination, documentation management, project management and stakeholder communication. The role ensures governance, accuracy, and timeliness of information while helping the procurement team focus on strategic and value‑adding activities. The successful candidate will be highly organised, detail-oriented, and comfortable working in a fast-paced, global environment with multiple stakeholders.

Key Accountabilities

• Provide high-level administrative support to the Procurement leadership team, including scheduling meetings, managing calendars, coordinating travel arrangements, and processing expenses.
• Assist in the preparation of presentations, reports, and other internal and external communications, ensuring accuracy and adherence to brand guidelines.
• Facilitate effective team collaboration by organizing and maintaining team documents, platforms, and communication channels.
• Support the planning and execution of team events, workshops, and stakeholder engagement activities.
• Act as a central point of contact for internal and external stakeholders, effectively triaging inquiries and ensuring timely responses.
• Provide project management support for transformation projects and follow up progress until its completion.
• Contribute to problem‑solving efforts by identifying and escalating potential issues and proposing solutions.
• Actively participate in team meetings, capturing key decisions and action items, and following up on their completion.
• Embrace and adapt to changing priorities and evolving project requirements.
• Demonstrate strong self‑awareness and proactively seek opportunities for personal and professional growth.

Essential Education

Diploma educated - something related to business administration or project management preferred

Essential Experience and Job Requirements

• Functional expertise Proven experience in an administrative or team support role, ideally within a dynamic and fast‑paced environment.
• Experience in project management.
• Exceptional written and verbal communication skills, with the ability to articulate complex information clearly and concisely.
• Strong organizational skills and meticulous attention to detail.
• Demonstrated ability to collaborate effectively with diverse teams and stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Co‑pilot and other relevant collaboration tools.
• Ability to exercise courage in challenging situations and propose innovative solutions.
• A proactive and adaptable mindset, with a strong commitment to excellence.
• Demonstrated knowledge sharing capabilities, willing to contribute to team learning and development.
• Excellent listening skills, with the ability to understand and interpret needs effectively.
• A strong understanding of emotional intelligence and the ability to navigate interpersonal dynamics.
• Proven ability to engage and manage stakeholders at various levels.
• Business expertise: Stakeholder management and influencing skills in order to develop understanding of the supported businesses / regions / assets and their priorities.
• Interpersonal skills: The role demands good people skills to engage with diverse stakeholders.
• Good stakeholder networking and influencing skills.
• Experience in interaction with external suppliers (e.g. event management) where appropriate.

Our Benefits

• A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued
• Possibility to join our social communities and networks
• Learning opportunities and other development opportunities to craft your career path
• Life and health insurance, medical care package
• And many other benefits.

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status.

Travel Requirement: No travel is expected with this role

Relocation Assistance: This role is not eligible for relocation

Remote Type: This position is a hybrid of office/remote working

Skills

• Agility core practices
• Agility tools
• Business Acumen
• Business Requirements Analysis
• Category Strategy
• Digital Fluency
• Influencing
• Management of change
• Negotiating
• Negotiation planning and preparation
• Product and market intelligence
• Stakeholder Management
• Supplier Relationship Management

Legal Disclaimer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status.

Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us. If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

We’re an international energy company with global scale, ambitious plans and a team of brilliant people delivering energy to the world, today and tomorrow.