Procurement Manager – Contracts & Legal

SHIVZ Solution; Kulai; On-site; MYR 180,000 - 300,000; Full time

Job summary

SHIVZ Solution is seeking a Procurement Manager – Contracts & Legal to lead procurement, commercial contract management and governance. The role requires strong knowledge of Malaysian contract law and hands-on experience negotiating and managing commercial contracts to protect the organisation's interests.

You will collaborate with senior management, internal departments, suppliers and external legal advisers to ensure procurement activities and contractual arrangements are legally sound and

Qualifications

• Bachelor’s degree or higher in a related field.
• Strong working knowledge of Malaysian contract law and commercial obligations.
• Extensive hands-on experience reviewing, interpreting, negotiating and managing commercial and legal agreements.

Responsibilities

• Lead procurement, commercial contract management and contractual governance activities.
• Review, interpret and assess commercial and legal agreements to safeguard the organisation’s interests.
• Coordinate with external solicitors and legal advisers on complex matters.
• Oversee contract administration from preparation to renewal and termination.
• Manage risk, compliance and governance across procurement activities.

Skills

Contract law knowledge

Commercial contract management

Negotiation

Risk assessment

Stakeholder management

Analytics

ERP familiarity

Education

Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Engineering, Law

Tools

SAP

Oracle

Job description

The Procurement Manager – Contracts & Legal will lead procurement, commercial contract management and contractual governance activities within the organisation.

This role requires a strong combination of procurement expertise, commercial acumen and practical knowledge of Malaysian contract law. The successful candidate must have extensive hands‑on experience reviewing, interpreting, negotiating and managing commercial and legal agreements, with the ability to identify contractual risks and safeguard the organisation's commercial interests.

The role will work closely with senior management, internal departments, project teams, suppliers, contractors and external legal advisers to ensure procurement activities and contractual arrangements are commercially sound, legally compliant and aligned with organisational objectives.

Responsibilities

1. Strategic Procurement & Management

• Develop and implement procurement strategies, policies and procedures aligned with business objectives.
• Lead end-to-end procurement activities, including sourcing, tendering, supplier evaluation, negotiation and contract award.
• Manage procurement of goods, services, consultancy, construction and infrastructure-related requirements.
• Oversee RFQ, RFP and tender processes, ensuring transparency, competitiveness and compliance with internal procurement policies.
• Negotiate commercial terms, pricing, payment conditions and contractual obligations to achieve cost efficiency and favourable business outcomes.
• Establish and maintain strong relationships with suppliers, contractors, consultants and service providers.
• Independently review, interpret and assess commercial and legal agreements to ensure the organisation's interests are adequately protected.
• Apply practical knowledge of Malaysian contract law and relevant commercial legal principles when reviewing contractual documents.
• Review and negotiate contractual clauses relating to liabilities, indemnities, warranties, payment obligations, termination, confidentiality, insurance and dispute resolution.
• Identify potential legal, financial and commercial risks and recommend appropriate amendments or mitigation measures.
• Review, negotiate and manage various agreements, including construction contracts, consultancy agreements, service agreements, supply agreements, lease agreements, MOUs and NDAs.
• Advise management and relevant stakeholders on contractual obligations, implications and potential exposures.
• Coordinate with external solicitors and legal advisers on complex legal matters and agreements requiring specialist legal advice.

3. Contract Administration & Governance

• Oversee the full contract lifecycle, from preparation and negotiation through execution, monitoring, renewal and termination.
• Monitor contractual performance and ensure all parties fulfil their contractual obligations.
• Manage contract variations, extensions of time, claims, disputes and amendments.
• Establish and maintain standardised contract templates, review procedures and approval processes.
• Ensure proper documentation, contract records and compliance with internal governance requirements.
• Monitor contractual risks and implement appropriate controls to minimise organisational exposure.

4. Commercial & Project Contract Management

• Manage commercial and contractual arrangements relating to construction, infrastructure development, engineering works, property development and operational requirements.
• Review contractor and consultant agreements, including scope of work, deliverables, payment milestones and performance obligations.
• Assess commercial implications of project delays, variations, liquidated ascertained damages (LAD), claims and contractual disputes.
• Work closely with project and engineering teams to resolve contractual and commercial issues.
• Support commercial negotiations and contract settlements where required.

5. Legal Compliance & Risk Management

• Ensure procurement and contractual activities comply with applicable Malaysian laws, regulations and organisational policies.
• Identify and assess contractual, financial and operational risks arising from procurement and commercial agreements.
• Provide guidance on contractual compliance and risk mitigation to internal stakeholders.
• Support internal audits, procurement reviews and governance assessments.
• Maintain awareness of relevant legal and regulatory developments affecting procurement and contractual arrangements.

6. Stakeholder & Team Management

• Collaborate with Finance, Legal, Engineering, Project Management, Operations and other business units.
• Provide procurement and contractual guidance to management and internal stakeholders.
• Lead, mentor and develop the procurement team, where applicable.
• Prepare procurement reports, contract status updates, risk assessments and management presentations.

Requirement

• Bachelor's Degree in Procurement, Supply Chain Management, Business Administration, Engineering, Law or a related discipline.
• Minimum 8–10 years of relevant experience in procurement, commercial contract management or a combination of these disciplines.
• Strong working knowledge of Malaysian contract law and commercial contractual obligations.
• Extensive hands‑on experience reviewing, interpreting, negotiating and managing commercial and legal agreements.
• Demonstrated ability to identify contractual risks and assess the legal and commercial implications of contractual clauses.
• Strong experience in procurement processes, tender management, supplier negotiations and contract administration.
• Experience in construction, infrastructure, property development, engineering or industrial development environments will be an advantage.
• Experience liaising with external solicitors, legal advisers, contractors, consultants and senior management.
• Strong commercial judgement, analytical, negotiation and stakeholder management skills.
• Good understanding of procurement governance, compliance and risk management.
• ERP system knowledge such as SAP, Oracle or equivalent will be an advantage