Procurement Manager

Adm Indicia; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Job summary

Adm Indicia in Kuala Lumpur is seeking an experienced Procurement Manager to drive sourcing excellence across the business, focusing on supplier management, project delivery, cost efficiency and stakeholder engagement. You will coordinate with internal teams to source marketing materials, manage supplier performance, ensure compliance with policies, and support budgeting and cost-saving initiatives.

The role requires hands-on leadership and a track record of delivering procurement improvements

Qualifications

• 5-7 years of relevant procurement experience.
• Strong sourcing and supplier/vendor management capabilities.
• Experience managing multiple suppliers, projects and priorities simultaneously.
• Strong organisational and time-management skills.
• Good stakeholder-management and communication skills.
• Ability to build relationships and negotiate effectively with suppliers and internal stakeholders.
• Good commercial awareness around budgets, cost savings and supplier pricing.

Responsibilities

• Coordinate with internal stakeholders to source and procure retail marketing materials, including POSM, print materials, and premiums.
• Manage day-to-day communication with suppliers and internal stakeholders, ensuring requirements and expectations are clearly aligned.
• Monitor supplier production schedules and SLA performance while maintaining accurate documentation and project visibility.
• Proactively identify potential delivery risks, elevate issues when required, and work with relevant stakeholders to resolve supplier performance concerns.
• Collaborate closely with Operations and other internal teams to ensure technical specifications and project requirements are met.
• Support the Procurement & Supply Chain Manager with supplier performance reporting, spend analysis, savings tracking and other procurement reports.
• Ensure procurement activities comply with internal guidelines, processes and procurement policies.
• Identify opportunities to improve procurement workflows, tools, processes and supplier relationships.
• Support budget management, cost-saving initiatives and rate-card accuracy.
• Immediate availability or a notice period of no more than one month is preferred.

Skills

Sourcing

Vendor management

Stakeholder management

Negotiation

Project prioritization

Job description

We are looking for an experienced Procurement Manager to join our team in Kuala Lumpur. The role will support procurement excellence across the business, with a particular focus on sourcing, supplier management, project delivery, cost efficiency, and stakeholder management.

Key responsibilities

Coordinate with internal stakeholders to source and procure retail marketing materials, including POSM, print materials, and premiums

Manage day-to-day communication with suppliers and internal stakeholders, ensuring requirements and expectations are clearly aligned

Monitor supplier production schedules and SLA performance while maintaining accurate documentation and project visibility

Proactively identify potential delivery risks, elevate issues when required, and work with relevant stakeholders to resolve supplier performance concerns

Collaborate closely with Operations and other internal teams to ensure technical specifications and project requirements are met

Support the Procurement & Supply Chain Manager with supplier performance reporting, spend analysis, savings tracking and other procurement reports

Ensure procurement activities comply with internal guidelines, processes and procurement policies

Identify opportunities to improve procurement workflows, tools, processes and supplier relationships

Support budget management, cost-saving initiatives and rate-card accuracy

About you

5-7 years of relevant procurement experience

Strong sourcing and supplier/vendor management capabilities

Experience managing multiple suppliers, projects and priorities simultaneously

Strong organisational and time-management skills

Good stakeholder-management and communication skills

Ability to build relationships and negotiate effectively with suppliers and internal stakeholders

Good commercial awareness, particularly around budgets, cost savings and supplier pricing

Comfortable working under pressure and managing high-priority projects

Experience with retail marketing materials, POSM, print or premiums would be particularly relevant to this role

Immediate availability or a notice period of no more than one month is preferred