Practice Executive (Secretary)

PwC Malaysia; Kuala Lumpur; On-site; MYR 45,000 - 78,000; Full time

Job summary

PwC Malaysia is seeking a diligent Administrative Assistant to provide high-level administrative support to senior executives, manage their schedules, and coordinate meetings. The role ensures smooth operations, effective communication, and secure handling of confidential information in a multinational firm.

You will support preparing reports, directing incoming calls or emails, arranging travel, tracking expenses, and coordinating meeting logistics within Internal Firm Services.

Qualifications

• 3+ years as secretary/administrator (full-time, full-scope).
• Experience supporting multiple senior management levels (P&D).
• Experience in a multinational work environment.

Responsibilities

• Provide high-level secretarial and administrative support to Partners & Directors (P&D).
• Coordinate schedules and meetings; handle confidential information and communications.

Skills

Calendar Management

Communication

Confidential Information Handling

Administrative Support

Data Entry

Scheduling

Tools

Concur Travel

Electronic Filing

Electronic Records Management

Job description

Job Description & Summary

At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information.

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Administrative

Job Description & Summary

At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information.

Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation.

A career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.

As part of the Practice Executive team, you are expected to:

• Provide professional secretarial and administrative support to Partners & Directors (P&D)
• Acts as a liaison between the people they support and the rest of the functions in the firm.
• Can independently complete a variety of assigned tasks to meet set goals - tasks are performed under general supervision and/ or established guidelines.
• Continuously apply knowledge and skills to execute tasks to the highest quality.
• Adapt/ perform all tasks relevant to the current business needs, and when needed, will work in a team environment to complete tasks.
• Backup for peers and perform their scope when needed.

Job Requirements

• At least 3 years of experience as a full-time, full-scope secretary and/ or administrator, with one or more of the qualifications listed in the skills/ knowledge section above.
• Must have regularly supported multiple senior management levels (P&D) at a time
• Must have worked in a multinational work environment

Education

(if blank, degree and/or field of study not specified)

Degrees/Field Of Study Required

Degrees/Field of Study preferred:

Certifications

(if blank, certifications not specified)

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management {+ 31 more}

Desired Languages

(If blank, desired languages not specified)

Travel Requirements

Not Specified

Available for Work Visa Sponsorship

No

Government Clearance Required

Yes