Pharmacy Assistant

SUNFERT INTERNATIONAL FERTILITY CENTRE SDN BHD; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Benefits offered by this job

Medical Parking Bonus

Hospitalization

Group Personal Accident In

Job summary

SUNFERT INTERNATIONAL FERTILITY CENTRE SDN BHD is seeking a Pharmacy Assistant to support daily operations, dispensing medications, managing inventory, and ensuring cold chain compliance within our fertility centre in Kuala Lumpur.

You will work closely with doctors, nurses, and administrative staff to prepare medications, maintain records, and assist with patient medication handling while upholding MOH regulations and patient safety standards.

Qualifications

• Diploma in Pharmacy; hospital/clinic experience is an advantage.
• Fresh graduates may be considered.
• Experience in fertility or hospital settings preferred.

Responsibilities

• Assist in preparing and dispensing medications according to prescriptions.
• Label and package medications accurately.
• Prepare medications and consumables required for fertility procedures.
• Ensure medication collection is organised and ready before patient appointments.
• Maintain patient confidentiality at all times.
• Monitor stock levels of medications, and consumables.
• Perform daily and monthly stock counts.
• Receive, inspect, and record incoming pharmaceutical supplies.
• Rotate stock using FIFO principles.
• Identify and remove expired or damaged medications.
• Monitor refrigerator temperatures daily.
• Ensure medications requiring cold chain storage are maintained within recommended temperature ranges.
• Record temperature logs accurately.
• Escalate any temperature excursions immediately.
• Maintain accurate medication records.
• Assist in processing purchase orders and supplier invoices.
• Update inventory management systems.
• Prepare monthly stock usage reports.
• File pharmacy documentation according to regulatory requirements.
• Assist in explaining basic medication handling instructions as directed by nurses and doctors.
• Guide patients on medication collection procedures.
• Ensure patients receive the correct medications before leaving the centre.
• Respond professionally to general medication-related enquiries and refer clinical questions to the nurses or doctors.
• Maintain cleanliness and organisation of the pharmacy.
• Follow infection prevention and control policies.
• Comply with medication storage requirements and regulatory standards.
• Participate in internal audits and quality improvement initiatives.
• Report medication discrepancies or incidents promptly.
• Coordinate medication availability with the doctors and nursing teams.
• Ensure emergency medications are adequately stocked.

Skills

Pharmacy inventory management

Attention to detail

Time management

Communication

Teamwork

Confidentiality

MS Office

Education

Diploma in Pharmacy

Tools

Microsoft Office

Inventory management systems

Job description

JOB PURPOSE The Pharmacy Assistant supports the daily operations of the pharmacy by assisting with medication dispensing, inventory management, stock control and administrative duties. The role ensures that medications and consumables required for fertility treatments are accurately prepared, stored and supplied while maintaining compliance with Ministry of Health (MOH) regulations, clinic policies and patient safety standards.

As a Pharmacy Assistant in a fertility centre, the role requires close collaboration with doctors, nurses, embryologists and administrative staff to ensure patients receive timely and accurate medications throughout their fertility treatment journey.

DUTIES

Medication Dispensing Support

• Assist in preparing and dispensing medications according to prescriptions.
• Label and package medications accurately.
• Prepare medications and consumables required for fertility procedures.
• Ensure medication collection is organised and ready before patient appointments.
• Maintain patient confidentiality at all times.

Inventory & Stock Management

• Monitor stock levels of medications, and consumables.
• Perform daily and monthly stock counts.
• Ensure adequate inventory to prevent stock shortages.
• Receive, inspect, and record incoming pharmaceutical supplies.
• Rotate stock using First-In-First-Out (FIFO) principles.
• Identify and remove expired or damaged medications.

Cold Chain Management

• Monitor refrigerator temperatures daily.
• Ensure medications requiring cold chain storage are maintained within recommended temperature ranges.
• Record temperature logs accurately.
• Escalate any temperature excursions immediately.

Pharmacy Administration

• Maintain accurate medication records.
• Assist in processing purchase orders and supplier invoices.
• Update inventory management systems.
• Prepare monthly stock usage reports.
• File pharmacy documentation according to regulatory requirements.

Patient Support

• Assist in explaining basic medication handling instructions as directed by nurses and doctors.
• Guide patients on medication collection procedures.
• Ensure patients receive the correct medications before leaving the centre.
• Respond professionally to general medication-related enquiries and refer clinical questions to the nurses or doctors.

Quality & Safety

• Maintain cleanliness and organisation of the pharmacy.
• Follow infection prevention and control policies.
• Comply with medication storage requirements and regulatory standards.
• Participate in internal audits and quality improvement initiatives.
• Report medication discrepancies or incidents promptly.

Support for Fertility Treatment Services

• Coordinate medication availability with the doctors and nursing teams.
• Ensure emergency medications are adequately stocked.

REQUIREMENTS

Qualifications

• Diploma in Pharmacy or Pharmacy.
• Previous experience in a hospital, clinic or fertility centre is an advantage.
• Fresh graduates may be considered.

Skills & Competencies

• Good knowledge of pharmaceutical inventory management.
• Understanding of medication storage requirements as per good storage and distribution practice.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Ability to work independently and within a multidisciplinary team.
• Good communication and interpersonal skills.
• Basic computer literacy (Microsoft Office and inventory systems).
• Ability to maintain strict confidentiality.

Personal Attributes

• Responsible and dependable.
• Honest with high integrity.
• Patient-focused and service-oriented.
• Able to multitask in a fast-paced environment.
• Willing to learn fertility medications and treatment protocols.
• Professional and positive attitude.

Perks and benefits

• Medical Parking Bonus
• Hospitalization
• Group Personal Accident In

Since our inception in November 2009, Sunfert International has now treated over 2,000 couples with Assisted Reproductive Technology (ART) with a success rate of over 50% across all ages. This means for every two patients, one will successfully conceive and become a happy parent!

With a team of highly-trained and experienced professionals, our strength lies in our holistic approach to fertility care. Conscious of the potential anxiety and stress of IVF treatment, Sunfert International combines Wellness in the form of MindBody Fertility to harmoniously complement the best outcomes in medical treatments.

VISION

To be the most technologically advanced and efficient fertillity group in Malaysia

MISSION

To provide a complete range of effective and affordable fertility care in a personalised manner

Since our inception in November 2009, Sunfert International has now treated over 2,000 couples with Assisted Reproductive Technology (ART) with a success rate of over 50% across all ages. This means for every two patients, one will successfully conceive and become a happy parent!

With a team of highly-trained and experienced professionals, our strength lies in our holistic approach to fertility care. Conscious of the potential anxiety and stress of IVF treatment, Sunfert International combines Wellness in the form of MindBody Fertility to harmoniously complement the best outcomes in medical treatments.

VISION

To be the most technologically advanced and efficient fertillity group in Malaysia

MISSION

To provide a complete range of effective and affordable fertility care in a personalised manner