Pharmacy Admin cum Operation Executive

X MEDICAL SCIENCE SDN. BHD.; Subang Jaya; On-site; MYR 33,000 - 51,000; Full time

Benefits offered by this job

Competitive salary package

EPF, SOCSO & EIS

Commission & Performance bonus

Annual leave & medical leave

Training and development

Job summary

X-Lab Compounding Pharmacy in Malaysia is seeking an Operations & Admin Executive to support logistics, procurement, and admin tasks. Fresh graduates are encouraged to apply, with prior pharmacy exposure preferred and proficiency in CN/EN/BM languages.

Strong organizational skills and MS Office/Google Workspace proficiency are essential. You will work closely with pharmacists and suppliers to ensure accurate records, timely deliveries, and efficient office operations within a dynamic compounding

Qualifications

• Fresh graduates are encouraged to apply.
• Prior experience in retail pharmacy preferred.
• Must communicate in Chinese, English, and Bahasa Malaysia.
• Strong organizational and time-management skills.
• Proficient with Microsoft Office and Google Workspace.

Responsibilities

• Coordinate and arrange deliveries, courier services, and medication pickups to ensure timely distribution.
• Assist the head of pharmacists and pharmacists team with procurement, supplier communication, purchasing, and logistics coordination.
• Prepare quotations, purchase orders, invoices, payment claims, and maintain accurate bookkeeping records.
• Organize, maintain, and update administrative documents, files, and operational records.
• Assist in inventory management, including stock monitoring, stock reconciliation, and replenishment planning.
• Manage administrative budgets, expenses, and financial documentation related to daily operations.
• Coordinate with suppliers, courier partners and internal departments.
• Prepare reports and update spreadsheets using Microsoft Excel and Google Sheets.

Skills

Multitasking

Organizational skills

Time management

Chinese English BM

Tools

Microsoft Office

Google Workspace

Job description

X-Lab Compounding Pharmacy is a state-of-the-art compounding pharmacy to providing personalized medications to medical professionals across Malaysia. We work closely with doctors and healthcare providers to deliver high-quality compounded medications with precision, efficiency, and excellent customer service.

We are looking for a motivated and detail-oriented Operations & Admin Executive to join our growing team. Fresh graduates who are eager to learn and grow are encouraged to apply.

Key Responsibilities

1. Coordinate and arrange deliveries, courier services, and medication pickups to ensure timely distribution.

2. Assist the head of pharmacists and pharmacists team with procurement, supplier communication, purchasing, and logistics coordination.

3. Prepare quotations, purchase orders, invoices, payment claims, and maintain accurate bookkeeping records.

4. Organize, maintain, and update administrative documents, files, and operational records.

5. Assist in inventory management, including stock monitoring, stock reconciliation, and replenishment planning.

6. Manage administrative budgets, expenses, and financial documentation related to daily operations.

7. Coordinate with suppliers, courier partners and internal departments.

8. Prepare reports and update spreadsheets using Microsoft Excel and Google Sheets.

Requirements

1. Fresh graduates are encouraged to apply. Prior experience in retail pharmacy / pharmacy setting is preferred.

2. Able to communicate in Chinese, English, and Bahasa Malaysia.

3. Strong sense of responsibility with the ability to work both independently and as part of a team.

4. Excellent organizational, multitasking, and problem-solving skills.

5. Detail-oriented with strong time management abilities.

6. Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Google Sheets, Docs, Drive).

7. Positive attitude with willingness to learn.

What We Offer

1. Competitive salary package

2. EPF, SOCSO & EIS

3. Commission & Performance bonus

4. Annual leave & medical leave

6. Friendly and supportive working environment

7. Training and professional development

8. Opportunity to work alongside pharmacists and healthcare professionals in an innovative compounding pharmacy