Personal Assistant (总裁助理)

Private Advertiser; Seberang Perai; On-site; MYR 72,000 - 108,000; Full time

Job summary

Private Advertiser is seeking an Executive & Administrative Support professional to assist the COO with confidential administrative tasks, calendar management, travel planning, and meeting coordination. The role involves cross-functional collaboration with HR, Finance, Sales, and Supply Chain to ensure smooth information flow and timely reporting.

The ideal candidate will have strong written and spoken English and Chinese, excellent organizational skills, and a proactive attitude.

Qualifications

• Minimum 1 year of relevant working experience.

Responsibilities

• Provide professional and confidential administrative support to the COO, including managing schedules, appointments, travel arrangements, and meeting coordination.

Skills

English proficiency

Chinese proficiency

Communication skills

Organizational skills

Job description

Executive & Administrative Support 行政及执行支持

Provide professional and confidential administrative assistance to the COO, including managing schedules, appointments, travel arrangements, and meeting coordination.
为COO提供专业及保密的行政协助，包括日程安排、预约、出差安排及会议协调。

Manage incoming mail, emails, and correspondence, ensuring timely responses and proper documentation.
管理来信、电子邮件及各类往来文件，确保及时回复及妥善归档。

Strategic & Operational Support 战略及运营支持

Collaborate with the COO on business planning, key projects, and operational oversight to gain exposure to decision-making processes and strategic execution.
协助COO参与业务规划、重点项目及运营管理，了解企业决策过程及战略执行。

Monitor the progress of various initiatives, follow up on assigned tasks, and ensure timelines and objectives are met.
跟进各项工作计划的进展，追踪相关负责人所分配的任务，并确保工作按时完成及达到预定目标。

Project & Task Management 项目及任务管理

Support the COO in tracking tasks and projects, ensuring appropriate prioritization with respect to deadlines and organizational developments.
协助COO跟进任务及项目，根据截止日期及公司业务发展情况进行合理的优先级安排。

Conduct preliminary research, background studies, market analysis, and data compilation to support planning and informed decision-making.
进行初步资料搜集、背景调查、市场分析及数据整理，为业务规划及管理层决策提供支持。

Cross-Functional Collaboration 跨部门协调

Work closely with internal departments (HR, Finance, Sales, Supply Chain, etc.) and external stakeholders to ensure smooth information flow and alignment of business goals.
与公司内部各部门（人力资源、财务、销售、供应链等）及外部相关人员密切合作，确保信息顺畅传递及业务目标一致。

Coordinate with various teams to support operational efficiency and resolve cross-departmental challenges.
协调各部门之间的工作，以提升运营效率，并协助解决跨部门问题。

Communication & Liaison 沟通及联络

Act as the point of contact between the COO and employees, clients, and external partners, managing communication with professionalism and discretion.
作为COO与员工、客户及外部合作伙伴之间的沟通联络窗口，以专业及谨慎的方式处理相关沟通事项。

Prepare and review presentations, business reports, briefing notes, minutes of meetings, and documents required for board or operational reviews.
准备及审核简报、业务报告、汇报资料、会议记录，以及董事会或运营检讨所需的相关文件。

Business Visit Coordination 业务考察及出差协调

Accompany the COO to branches or project sites to monitor and report on business activities, operational efficiency, and staff performance.
陪同COO前往各分行或项目现场，了解及监督业务运作、运营效率及员工工作表现，并进行相关汇报。

Leadership Development 领导力发展

Participate in job rotations and assignments designed to prepare for future leadership or managerial roles within the company.
参与公司安排的岗位轮调及专项工作，为未来担任管理层或领导职务做好准备。

Organizational Process & Support 组织流程及行政支持

Learn various processes in all departments and assist personnel when required.
学习及了解各部门的工作流程，并在需要时协助相关人员。

Ensure consistent and efficient interaction with all employees across the organization.
确保与公司各部门及员工之间保持一致、高效及良好的沟通与协作。

Professional Conduct 专业操守

Demonstrate poise, tact, and sound judgment under pressure while maintaining confidentiality at all times.
在压力下保持沉着、谨慎及良好的判断力，并始终严格遵守保密原则。

Perform any other relevant duties or special assignments as required by the management.
根据管理层要求，执行其他相关工作职责或特别指派的任务。

Minimum 1 year of relevant working experience. 具备至少1年相关工作经验。

Good written and spoken English and Chinese. Candidates proficient in Chinese are preferred, as the role requires effective communication with clients from China.
具备良好的中英文书写及口语沟通能力。由于工作需要与中国客户进行有效沟通，具备良好中文沟通能力者优先。

Pleasant personality with strong interpersonal and communication skills, together with excellent organizational, planning, coordination, and time management skills.
性格开朗，具备良好的人际关系及沟通能力，并拥有优秀的组织、规划、协调及时间管理能力。

Applicants must be willing to travel as required by the business. 能够配合公司业务需要出差。

Fresh graduates with strong potential, a positive attitude, willingness to learn, and a strong sense of responsibility are encouraged to apply.
欢迎具备发展潜力、积极主动、学习意愿强及责任心强的应届毕业生申请。