PERSONAL ASSISTANT TO CHIEF OF OPERATIONS (COO)

Ganjaran Kurnia Sdn. Bhd.; Malacca City; On-site; MYR 20,000 - 100,000; Full time

Job summary

A Malaysian palm oil cultivation company is seeking an experienced Personal Assistant to support the Chief of Operations (COO). The role includes high-level administrative duties, calendar management, and travel coordination. Ideal candidates should have at least 3 years of experience as a PA or Executive Assistant, with strong organizational, communication, and interpersonal skills. Fluency in English, Bahasa Malaysia, and Mandarin is required to liaise effectively with clients. This position offers an opportunity to be part of a growing team.

Qualifications

• Minimum 3 years of experience as a PA or Executive Assistant.
• Strong organizational and time-management skills required.
• Excellent communication and interpersonal skills essential.

Responsibilities

• Provide administrative and personal support to the COO.
• Manage calendars, appointments, and travel arrangements.
• Prepare meeting agendas, minutes, and follow-ups.
• Assist with business trips and personal errands.

Skills

Organizational skills

Time-management skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Multitasking abilities

English fluency

Bahasa Malaysia fluency

Mandarin fluency

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

PERSONAL ASSISTANT TO CHIEF OF OPERATIONS (COO)

Providing high-level administrative and personal support to the CHIEF OF OPERATIONS (COO).

Manage calendars, appointments, travel arrangements, and confidential correspondence.

Coordinate and prepare for meetings, including agendas, minutes, and follow-up actions.

Assist in organizing both business and selected personal activities as assigned.

Accompany the COO on business trips and provide on-site support as needed.

Assist with personal errands and family-related logistics when requested.

Assist the COO in research, data analysis, and managing special projects.

Maintain strict confidentiality and display a high level of professionalism at all times.

Support ad hoc tasks as assigned.

Requirements

• At least 3 years of experience as a PA, Executive Assistant, or in a similar administrative support role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to multitask and work under pressure.
• Well-versed communication in English, Bahasa Malaysia and Mandarin to effectively communicate with Mandarin-speaking clients.

Your application will include the following questions:

• What's your expected monthly basic salary?
• How would you rate your Mandarin language skills?
• Are you willing to travel for this role when required?
• How many years' experience do you have as an Assistant Executive?
• How much notice are you required to give your current employer?

Ganjaran Kurnia Sdn. Bhd. is a Malaysia-based company engaged in the principal activities of cultivation of oil palms and trading of fresh fruit bunches (FFB). In line with our continuous growth and expansion, we invite suitably qualified, dedicated, and experienced candidates to join us.