Personal Assistant (Spanish Speaker)

TRADE VENTURES; Kuala Lumpur; On-site; MYR 90,000 - 150,000; Full time

Job summary

TRADE VENTURES seeks an experienced Executive Assistant to the Chairman & Group CEO in Kuala Lumpur. You will manage calendars, travel, and cross-border engagements, ensuring priorities align with strategic objectives and business continuity.

You will prepare executive-grade reports, briefings and presentations, and document meetings for informed decision-making. Fluency in English and Spanish is mandatory, with global travel and relocation as required.

Qualifications

• Must have 8+ years supporting C-suite executives or senior leadership in multinational settings.
• Fluent in both English and Spanish, written and spoken.
• Willingness to travel internationally and relocate to Kuala Lumpur.

Responsibilities

• Serve as the primary executive support to the Chairman & Group CEO, managing priorities and strategic objectives.
• Coordinate calendar, meetings, travel and stakeholder engagements across countries and time zones.
• Drive execution and follow-through of strategic initiatives with timely action tracking.
• Prepare executive reports, presentations, briefs, dashboards and speeches for decision-making.
• Attend meetings and visits, documenting key discussions and follow-up actions.
• Act as liaison with internal and external stakeholders for alignment and resolution.
• Manage cross-functional projects and special assignments on behalf of the Chairman & Group CEO.
• Conduct business research and stakeholder analysis to support planning and development.
• Support high-level stakeholder engagement with Board members and government reps.
• Handle confidential information with professionalism and discretion.
• Identify risks and operational challenges, recommending solutions for continuity.

Skills

Executive support

Calendar management

Stakeholder engagement

Presentations & reports

Travel coordination

MS Office

English/Spanish

Education

Bachelor's degree in Business Administration

International Business / Communications

Job description

• Serve as the primary executive support to the Chairman & Group CEO, ensuring effective management of priorities, commitments and strategic objectives.
• Manage and coordinate the Chairman & Group CEO's calendar, meetings, travel arrangements and stakeholder engagements across multiple countries and time zones.
• Drive the execution and follow-through of strategic initiatives, ensuring timely coordination, tracking and completion of key action items across the Group.
• Prepare and review executive reports, presentations, briefing papers, dashboards, speeches and correspondence to support informed decision-making.
• Attend meetings, business engagements and international visits as required, documenting key discussions, decisions and follow-up actions.
• Act as a key liaison between the Chairman & Group CEO and internal and external stakeholders, ensuring effective communication, alignment and timely resolution of matters.
• Coordinate and monitor cross-functional projects, corporate priorities and special assignments on behalf of the Chairman & Group CEO.
• Conduct business research, market intelligence and stakeholder analysis to support strategic planning, business development, and executive decision-making.
• Support high-level stakeholder engagement activities, including interactions with Board members, senior executives, business partners, government representatives and other key stakeholders.
• Handle highly confidential information, sensitive business matters and executive communications with the utmost professionalism, integrity and discretion.
• Identify potential risks, operational challenges, and emerging issues, and proactively recommend solutions to support business continuity and organisational effectiveness.
• Perform any other duties and responsibilities as assigned by the Chairman & Group CEO from time to time.

Requirements

• Bachelor's Degree in Business Administration, Management, International Business, Communications or a related discipline.
• Minimum 8 years of experience supporting C-suite executives, Chairpersons, Chief Executive Officers, Managing Directors, or senior leadership teams within a multinational or international business environment.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Fluent in Spanish and English, both written and spoken (mandatory).
• Willingness and ability to travel internationally as required.
• Willing to relocate to Kuala Lumpur, Malaysia