Personal Assistant

YH Tan & Associates PLT; Puchong; On-site; MYR 70,000 - 110,000; Full time

Benefits offered by this job

Miscellaneous allowance

Education support

Annual Company Trip

Professional Exam Bonus

Job summary

YH Tan & Associates PLT, an established independent audit firm in Malaysia, seeks a highly organised Personal Assistant to support the Managing Partner with executive coordination and client liaison.

The role involves calendar management, meeting preparation, document handling and proactive follow-up to ensure deliverables are on schedule, while maintaining discretion and professional boundaries. You will work with senior leadership and contribute to a collaborative environment.

Qualifications

• Excellent written, verbal and interpersonal communication skills.
• Strong organisational, time-management and follow-through abilities.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Able to manage multiple priorities independently with minimal supervision.
• Professionally persistent and tactful when following up with others.

Responsibilities

• Manage the Managing Partner's calendar, meetings, and travel arrangements.
• Prepare meeting agendas, minutes, correspondence and action-item trackers.
• Organise documents and confidential information.
• Assist with research, materials and initiatives.
• Coordinate with external advisers and service providers.

Skills

Calendar management

Executive support

Discretion

Communication

Organisational skills

Time management

Tools

Microsoft Word

Excel

PowerPoint

Job description

We are seeking a highly organised, dependable and discreet Personal Assistant to provide direct support to the Managing Partner.

This is a trusted, hands-on role involving executive support, team coordination and client liaison. The successful candidate must be proactive, tactful and professionally persistent, with the ability to take ownership and follow matters through to completion.

Key Responsibilities

Manage the Managing Partner's calendar, meetings, appointments, travel arrangements and daily priorities

Prepare meeting agendas, minutes, correspondence, presentations and action-item trackers

Organise documents, records and confidential information

Assist with research, professional materials and selected special initiatives

Coordinate with external advisers and service providers, including occasional external appointments or errands

Act as a trusted communication link between the Managing Partner and team members

Communicate instructions, expectations, deadlines and priorities clearly and accurately

Track assignments and follow up professionally to ensure agreed deliverables remain on schedule

Identify delays or unresolved matters and elevate them promptly to the Managing Partner

Liaise professionally with clients, regulators and other stakeholders

Follow up tactfully on outstanding information, agreed deadlines and overdue payments

Manage client expectations and assist with routine concerns while preserving positive relationships

Escalate technical, sensitive or significant matters promptly to the Managing Partner

Requirements

Minimum of 3 years' relevant experience as a Personal Assistant or Executive Assistant, preferably in a professional services or corporate environment

Excellent written, verbal and interpersonal communication skills

Strong organisational, time-management and follow-through abilities

Proficient in Microsoft Word, Excel and PowerPoint

Able to manage multiple priorities independently with minimal supervision

Professionally persistent, firm and tactful when following up with others

Comfortable handling difficult conversations, complaints and competing demands

High level of discretion, integrity and sound judgment

Able to maintain professional boundaries and remain objective amid workplace dynamics

Able to provide honest input privately and implement the Managing Partner's final direction accurately and consistently

Resourceful, solutions-oriented and comfortable supporting new initiatives

An interest in visual communication, photography, videography or presentation design, together with a good eye for aesthetics, would be an added advantage

What We Offer

Competitive remuneration commensurate with experience

Opportunities for professional development and career growth

Direct exposure to senior leadership and business decision-making

A supportive and collaborative working environment

Limited flexibility may be considered after confirmation on a case-by-case basis, subject to operational requirements, satisfactory performance and prior approval by the Managing Partner

About Us

YH Tan & Associates PLT is an established independent audit firm in Malaysia providing audit and assurance services to clients across various industries. We are recognised for our technical competence, professional integrity and commitment to high-quality audit services.

YH Tan & Associates is a boutique Chartered Accounting Firm providing assurance services primarily to SMEs in Malaysia. We are young growing firm and offering young professional with positive attitude to come forward to join and grow with us. We are member of an elite group which provides range of professional services, namely auditing, consultancy and other matters. Our client are involved in diverse industries such as retailing, manufacturing, construction, food and beverages, services, education, investment holding and others. Our Mission is "To be your comprehensive trusted Business Partner who takes care of all the TEDIOUS and COMPLICATED compliances and business administrative matters in order for you to focus in growing and sustaining your business". Our value is "create a sense of shared identity within the firm, defining what we stand for and how we do things".

YH Tan & Associates is a boutique Chartered Accounting Firm providing assurance services primarily to SMEs in Malaysia. We are young growing firm and offering young professional with positive attitude to come forward to join and grow with us. We are member of an elite group which provides range of professional services, namely auditing, consultancy and other matters. Our client are involved in diverse industries such as retailing, manufacturing, construction, food and beverages, services, education, investment holding and others. Our Mission is "To be your comprehensive trusted Business Partner who takes care of all the TEDIOUS and COMPLICATED compliances and business administrative matters in order for you to focus in growing and sustaining your business". Our value is "create a sense of shared identity within the firm, defining what we stand for and how we do things".

Perks and benefits

• Miscellaneous allowance
• Education support
• Annual Company Trip
• Professional Exam Bonus