Payroll Specialist

Chubb; Malaysia; On-site; MYR 60,000 - 90,000; Full time

Job summary

Chubb is seeking a Payroll Specialist to join the APAC HR Operations team. You will own the end-to-end payroll delivery for Malaysia and other APAC countries, ensuring employees are paid accurately and on time in every cycle.

You will coordinate with Local HR and payroll vendors, validate inputs, handle reconciliations, annual reporting and tax filings, and respond to employee and stakeholder inquiries with professionalism.

Qualifications

• Good knowledge/experience of payroll and related statutory labour laws required for payroll related calculations.
• Experience working in few countries payroll within APAC is required (e.g. Malaysia, Singapore)
• Experience in Payroll processing for at least 3 years gained in BPO or Shared Services industry.
• Internal and external customer relationship skills.
• Self-starter with a good track record of working in a dynamic and self-sufficient environment
• Results focused and proactive open to change and willing to learn new skills
• Can do attitude and performance driven as individual contributor
• Excellent written and verbal communication skills
• Role model of integrity
• Well organized and possess ability to prioritize, multi task and manage conflicts.
• Keen attention to details and good analytical skills.
• Accuracy, timeliness on delivery of required outputs.

Responsibilities

• The day-to-day activities include preparation, documentation, review, and validation of the country payroll (assigned).
• Monitor and ensure respective country payroll inputs are consolidated and validated. Work with Local HR to receive inputs in a timely manner as per the agreed payroll calendar with the payroll vendor.
• Review payroll registers and coordinate with payroll vendor for required adjustment/correction. Work closely with the vendor for end-to-end payroll processing.
• Coordinate with payroll vendor, Finance, and Local HR to ensure on-time pay-out to employees
• Produce/Generate monthly and periodic payroll reconciliation report
• To work with payroll vendor and Local HR to manage monthly, annual reporting and tax filings as per the deadline
• Monitor and analyse Payroll Process to develop/suggest more efficient procedures while maintaining high level of accuracy and timely pay-out to employees.
• Manage queries and tickets from employees/stakeholders internally.
• Any other payroll related projects and adhoc reporting that maybe assigned from time to time.

Skills

Payroll processing

APAC payroll

Stakeholder management

Attention to detail

Communication

Job description

• The HR Shared Services Payroll Specialist is a new addition to the APAC HR Operations team in support of Chubb’s HR transformation journey and will be responsible for the overall delivery of all Payroll activities to ensure employee’s are paid on time.

Responsibilities:

• The day-to-day activities include preparation, documentation, review, and validation of the country payroll (assigned).
• Monitor and ensure respective country payroll inputs are consolidated and validated. Work with Local HR to receive inputs in a timely manner as per the agreed payroll calendar with the payroll vendor.
• Review payroll registers and coordinate with payroll vendor for required adjustment/correction. Work closely with the vendor for end-to-end payroll processing.
• Coordinate with payroll vendor, Finance, and Local HR to ensure on-time pay-out to employees
• Produce/Generate monthly and periodic payroll reconciliation report
• To work with payroll vendor and Local HR to manage monthly, annual reporting and tax filings as per the deadline
• Monitor and analyse Payroll Process to develop/suggest more efficient procedures while maintaining high level of accuracy and timely pay-out to employees.
• Manage queries and tickets from employees/stakeholders internally.
• Any other payroll related projects and adhoc reporting that maybe assigned from time to time.

Qualifications

• Good knowledge/experience of payroll and related statutory labour laws required for payroll related calculations.
• Experience working in few countries payroll within APAC is required (e.g. Malaysia, Singapore)
• Experience in Payroll processing for at least 3 years gained in BPO or Shared Services industry.
• Internal and external customer relationship skills.
• Self-starter with a good track record of working in a dynamic and self-sufficient environment
• Results focused and proactive open to change and willing to learn new skills
• Can do attitude and performance driven as individual contributor
• Excellent written and verbal communication skills
• Role model of integrity
• Well organized and possess ability to prioritize, multi task and manage conflicts.
• Keen attention to details and good analytical skills.
• Accuracy, timeliness on delivery of required outputs.

Job Info

• Job Identification 27365
• Job Schedule Full time
• Regular or Temporary Regular
• Job Category HR Operations
• Business Unit Malaysia
• Legal Employer Chubb Business Services Malaysia Sdn Bhd