Part-Time Executive Assistant & Project Coordinator

Gaia Cerah Sdn. Bhd.; Kulai; On-site; MYR 13,000 - 22,000; Part time

Benefits offered by this job

EPF

SOCSO

EIS

Annual Leave

Medical and Hospitalisation Leave

Job summary

Gaia Cerah Sdn. Bhd. in Malaysia is seeking a proactive, responsible part-time Administrative Assistant to support the office in a fast-paced environment.

Key duties include handling general admin tasks, preparing quotes and basic project documents, coordinating with suppliers, maintaining records in Excel or Google Sheets, and ensuring accurate documentation. Fresh graduates are welcome, with opportunities to gain exposure to procurement and project administration while contributing to a small

Qualifications

• Proactive, responsible and able to follow through on tasks.
• Able to multitask and work independently with minimal supervision.
• Well-organized with strong attention to detail.
• Comfortable in a hands-on, fast-paced environment.
• Good English communication skills; additional languages are an advantage.
• 1–2 years in administrative/office support preferred.
• Fresh graduates welcome to apply.
• Interest in renewable energy or engineering is an advantage.

Responsibilities

• Handle general administrative tasks, including documentation, filing, and record keeping.
• Assist in preparing quotations, reports, and basic project documents.
• Assist with project schedules, documentation, and follow-ups.
• Coordinate with suppliers, partners, and internal team members as required.
• Support procurement and basic logistics arrangements.
• Maintain and update records and data using Excel / Google Sheets.
• Support day-to-day office administration and other related tasks as required.

Skills

Proactive attitude

Attention to detail

Multitasking

English communication

Independent worker

Tools

Microsoft Office

Google Workspace

Job description

Gaia Cerah Sdn. Bhd. in Malaysia is seeking a proactive, responsible part-time Administrative Assistant to support the office in a fast-paced environment.

Key duties include handling general admin tasks, preparing quotes and basic project documents, coordinating with suppliers, maintaining records in Excel or Google Sheets, and ensuring accurate documentation. Fresh graduates are welcome, with opportunities to gain exposure to procurement and project administration while contributing to a small