OTC Specialist

Glory Global; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Glory Global is seeking an Orders & Contract Support Executive to manage invoicing across product supply and servicing contracts within the ERP system. You will work autonomously while coordinating with Country Finance, project leads, and customers to resolve invoicing issues and ensure accuracy in the OTC flow.

The role emphasizes SOX compliance, timely billing, month-end close support, and the ability to adapt to multiple time zones across Asia Pacific and Europe.

Qualifications

• Degree in Finance & Accounting or commerce.
• Minimum 2 years of relevant credit experience.
• SSC background with JDE knowledge advantageous.
• Ability to work autonomously and under deadlines.

Responsibilities

• Process orders and ensure follow-on transactions are accurate and timely.
• Create and validate contracts; invoice product shipments and service contracts.
• Handle ad hoc billing and customer contact.
• Ensure OTC processing complies with SOX and policies.
• Coordinate with Country Finance and customers to resolve invoicing issues.
• Assist month-end close activities related to billing.
• Support across Asia Pacific and Europe time zones.

Skills

Invoicing experience

Self-motivated

Team player

Deadline oriented

Education

Degree in Finance & Accounting/Commerce

Tools

JDE knowledge

Job description

Commercially astute, the Orders & Contract Support Executive acts as part of the Order to Cash sales cycle by managing the invoicing activities of all outbound sales, covering both product supply and servicing contracts through the ERP system. This role needs to be able to work autonomously, whilst also being able to liaise and ask for help when required. The role also requires to maintain the service contracts in the ERP system along with frequently monitoring on any renewals, changes to rates and billing/amortisation of the same.

Key Responsibilities

MAIN RESPONSIBILITIES

• Once a customer sales order has been entered into the system, ensure the transactions that follow are accurately and timely processed, including, but not limited to:
  • Contract Creation & Validation
  • Product shipment invoicing (with supporting documents)
  • Service contract billing
  • Other Adhoc Billing / Invoicing
  • Customer contact
• Ensure overall OTC processing complies with SOX, company policies and audit requirement.
• Liaise with Country Finance, Project Leaders/Consultants, and customers to provide timely solution on customer invoicing issues, inquiries, disputes etc.
• Proactively engage in continuous improvement initiatives for OTC process
• Assist in any month end close activities relating to billing
• Handle ad-hoc duties as assigned by the Team Lead or Superior from time to time

Skills, Knowledge & Expertise

• Degree in Finance & Accounting/Commerce or equivalent
• Minimum 2 years of relevant credit experience
• SSC background with JDE knowledge is advantageous but not a MUST
• Able to self-motivate and work independently
• Self-starter, organised and a team player
• Able to work under pressure and to deadlines
• A flexible approach to working hours is a must due to the Regional Nature of this role and supporting a wide range of time zones across Asia Pacific and Europe