Operations Management Assistant

Ichia Technologies Sdn Bhd; Kulim; On-site; MYR 20,000 - 27,000; Full time

Job summary

Ichia Technologies Sdn Bhd is seeking an Administrative Assistant to support daily operations and management administrative tasks in Kulim, Kedah. You will help prepare and maintain records, coordinate with internal teams and external stakeholders, and assist in preparing reports and presentations.

The role requires strong organizational and multitasking abilities, good communication, and the ability to work independently or as part of a team.

Qualifications

• Strong organizational and multitasking abilities.
• Analytical and problem-solving skills.
• Ability to work independently and as part of a team.
• Good communication with internal and external stakeholders.

Responsibilities

• Assist in daily operational and management administrative activities.
• Prepare, maintain, and update operational records and documentation.
• Coordinate with internal departments and external stakeholders.
• Monitor operational schedules and ensure timely completion of assigned tasks.
• Prepare reports, spreadsheets, and presentations as required.
• Support management reporting, manufacturing & production process improvement where applicable.
• Process documentation accurately and maintain proper filing systems.
• Follow up on outstanding tasks and coordinate with relevant personnel.
• Ensure compliance with company procedures and documentation standards.
• Assist in organizing meetings, training sessions, and operational activities.
• Handle general correspondence and communication.
• Perform any other duties assigned by the manager.
• Good organizational and multitasking skills.
• Basic analytical and problem-solving ability.

Skills

Organizational skills

Multitasking

Analytical ability

Teamwork

Communication

Job description

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• Assist in daily operational and management administrative activities.
• Prepare, maintain, and update operational records and documentation.
• Coordinate with internal departments and external stakeholders.
• Monitor operational schedules and ensure timely completion of assigned tasks.
• Prepare reports, spreadsheets, and presentations as required.
• Support management reporting, manufacturing & production process improvement where applicable.
• Process documentation accurately and maintain proper filing systems.
• Follow up on outstanding tasks and coordinate with relevant personnel.
• Ensure compliance with company procedures and documentation standards.
• Assist in organizing meetings, training sessions, and operational activities.
• Handle general correspondence and communication.
• Perform any other duties assigned by the manager
• Good organizational and multitasking skills
• Basic analytical and problem-solving ability
• Ability to work independently and as part of a team