Operations Executive, Ops Product & Corporate Action (SG Support)

iFAST Global Hub AI Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Share options

Annual bonus

Insurance coverage

Annual leave 21 days

Training programs

Snack & beverages

Relaxation room

Team activities

Competitive salary

Job summary

iFAST Global Hub AI Sdn Bhd is seeking an Operations Executive for Ops Product & Corporate Action (SG Support) in Kuala Lumpur. The role focuses on reconciling corporate actions data to form a single golden copy used by regional offices for downstream processing, client notification, and reporting.

This entry‑level position offers exposure to multiple asset classes, markets, and stakeholders, building a solid foundation in processing, reconciliation, and data quality controls.

Qualifications

• Bachelor's degree in Finance, Business, Economics, or related field.
• 0–3 years in financial operations, securities services, custody, or a related field.
• Basic understanding of financial markets and corporate actions concepts.
• Strong attention to detail and comfort working with data and numbers.
• Good command of Microsoft Excel (basic formulas, data checks).
• Exposure to SWIFT messaging, custody, or settlement systems through coursework, internships, or prior roles.
• Familiarity with APAC financial markets and regulatory environment is an advantage.

Responsibilities

• Consolidate and cross-check corporate actions event data from multiple sources to produce a single, accurate golden copy record for each event.
• Ensure golden copy records are complete, accurate, and updated promptly as event terms are confirmed, amended, or finalized; maintain version control and audit trail.
• Publish the golden copy in a timely manner to enable regional offices to consume accurate data for processing and client servicing.

Skills

Attention to detail

Excel (basic)

SWIFT familiarity

APAC markets awareness

Language skills a plus

Education

Bachelor's degree in Finance, Business, Economics, or a related field

Tools

SWIFT messaging

Job description

Operations Executive, Ops Product & Corporate Action (SG Support)

The Corporate Actions Executive supports the regional team in reconciling and producing the "golden copy" of corporate actions event data — the single, verified source of truth consumed by regional offices for downstream processing, client notification, and reporting. This is a hands‑on operational role suited to someone early in their securities operations career, offering exposure to multiple asset classes, markets, and stakeholders while building a strong foundation in corporate actions processing, reconciliation, and data quality controls.

Responsibilities

• Consolidate and cross-check corporate actions event data from multiple sources (custodians, depositories, data vendors, market announcements) to produce a single, accurate "golden copy" record for each event.
• Ensure golden copy records are complete, accurate, and updated promptly as event terms are confirmed, amended, or finalized. Maintain version control and audit trail of golden copy updates and amendments.
• Publish/release the golden copy in a timely manner to enable regional offices to consume accurate data for their own processing and client servicing needs.

Reconciliations

• Perform daily reconciliations between source data feeds (custodian/depository notifications, market data vendors) and internal golden copy records to identify discrepancies.
• Investigate and resolve data breaks (e.g., mismatched dates, rates, or event terms) in a timely manner, escalating unresolved items to senior executives.
• Support position and entitlement reconciliations following event completion to confirm golden copy accuracy against actual outcomes.
• Maintain reconciliation logs and status trackers for audit and management reporting purposes.

Corporate Action Information Dissemination

• Draft clear, concise, and accurate corporate action notices and event summaries for dissemination to internal stakeholders, operational teams, and clients.
• Ensure all event notices accurately reflect official market announcements, highlight key deadlines, election requirements, potential impacts, and operational considerations.
• Liaise proactively with custodians, brokers, registrars, product teams, technology teams, and other internal departments to clarify event details and resolve data‑related issues.

Corporate Actions Processing Support

• Process routine corporate actions events (dividends, stock splits, bonus issues, rights issues, redemptions, and other mandatory/voluntary events) under guidance from senior team members.
• Capture and validate event notifications received from custodians, depositories, and data vendors (e.g., SWIFT MT564/565/566) against market announcements and internal data sources.
• Support timely notification of elections and deadlines to regional offices/clients, escalating queries as needed.

Business Process and System Enhancement

• Develop working knowledge of corporate actions event types, market practices, and messaging standards (SWIFT/ISO 20022) across covered markets.
• Participate in training sessions and shadow senior executives to build technical and market knowledge.
• Contribute ideas for process improvements as familiarity with workflows grows.
• Gather, analyse, and translate business requirements into system enhancement specifications to support operational improvements and evolving business needs.
• Participate in system enhancement initiatives, User Acceptance Testing (UAT), and implementation activities to ensure successful delivery of new functionalities.
• Identify opportunities to streamline workflows, improve system efficiency, and strengthen operational controls through automation and process enhancements.

Requirements

• Bachelor's degree in Finance, Business, Economics, or a related field.
• 0–3 years of experience in financial operations, securities services, custody, or a related field (internships/relevant coursework considered for entry‑level candidates).
• Basic understanding of financial markets, securities, and corporate actions concepts.
• Strong attention to detail and comfort working with data and numbers.
• Good command of Microsoft Excel (basic formulas, data checks).
• Exposure to SWIFT messaging, custody, or settlement systems through coursework, internships, or prior roles.
• Familiarity with APAC financial markets and regulatory environment is an advantage.
• Additional language skills relevant to the region is a plus.

Perks and Benefits

• Employee Share Options / Performance Shares: The company introduced the Share Options / Performance Shares Plan to recognize employees' contributions and achievements in the growth of the company.
• Investment: 0% sales charge for unit trust & 50% staff rebate on front end charges for stocks and ETFs * if you invest through our platform.
• Snacks & Beverages: Enjoy a variety of snacks and drinks from vending machines, including fresh-brewed espresso, Americano, and more from the coffee machine. Additionally, we have a weekly Breakfast Day and Fruits Day!
• Relaxation: Access to a relaxation room equipped with massage chairs at all times to help you relieve tiredness and stress.
• Yearly Activities: Participation in outdoor activities, celebrations during festive seasons, and more exciting events!
• Remuneration Package: Competitive salary packages that are well above market rates for those with the right potential.
• Annual Salary Review and Yearly Bonus: Both processes will be conducted depending on the company's performance and individual work performance.
• Coverage: Comprehensive insurance along with Medical, Dental & Optical coverage.
• Allowances: Monthly sports allowance, Enjoy yearly department gatherings, and welcome lunches for new staffs.
• Training: Benefit from free external and internal training providers, ensuring continuous learning and development.
• Annual Leave: Entitlement to 21 days of annual leave.

These benefits are designed to enhance your overall well‑being and ensure a rewarding working experience with us.

Kuala Lumpur City Centre, Kuala Lumpur, MY