Operations Executive-Contract & Commercial Dept

Carpeton Process Automation Sdn.Bhd; Puchong; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company specializing in process automation seeks an Operations Executive for their Contract & Commercial Department in Puchong. The successful candidate will provide vital administrative support to the Contract Manager, assist in contract documentation, maintain organized records, and coordinate with various departments and subcontractors. Attention to detail and strong organizational skills are essential. This position offers an opportunity to contribute significantly to contract administration and project monitoring duties.

Qualifications

• Experience in administrative and clerical support.
• Ability to organize and manage documents effectively.
• Familiarity with contract-related tasks.

Responsibilities

• Provide support to the Contract Manager in contract-related matters.
• Prepare and format letters, reports, and contractual documents.
• Maintain and update contract files and project records.
• Compile tender submissions and quotations.
• Coordinate with departments and subcontractors for document control.
• Track submission deadlines and approvals.
• Prepare progress claims and payment certificates.
• Update cost database and supplier rates.
• Maintain supplier and contractor contact lists.
• Handle documentation and data entry for contracts.
• Support monitoring of project progress.
• Perform other related contract administration duties.

Job description

Operations Executive-Contract & Commercial Dept

Carpeton Process Automation Sdn.Bhd – Puchong New Village

1. Provide administrative and clerical support to the Contract Manager in all contract-related matters.

2. Assist in the preparation, formatting, and issuance of letters, reports, and contractual documents.

3. Maintain and update contract files, correspondence logs, and project records in an organized manner.

4. Assist in compiling tender submissions, quotations, and subcontract agreements.

5. Coordinate with internal departments, consultants, and subcontractors for document control and clarification.

6. Track submission deadlines, correspondence, and approvals to ensure timely follow-up.

7. Assist in preparing progress claims, variation summaries, and payment certificates.

8. Update cost database and supplier rate records by project.

9. Maintain and update supplier and main contractor master lists, including contact information and pricing references.

10. Handle documentation, filing, scanning, and data entry for contract administration.

11. Support the Contract Manager in monitoring project progress and maintaining cost and time records.

12. Perform other related duties as assigned to support the smooth execution of contract administration tasks.

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