Operation cum Admin Executive

China Railway Engineering Corporation(M) Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Full time

Benefits offered by this job

Lunch provided

Annual medical check-up

Medical insurance

Additional Chinese holiday

Job summary

China Railway Engineering Corporation(M) Sdn Bhd is hiring an administration-focused professional in Kuala Lumpur. You will manage vehicle logs, invoices, vendor payments, and housing logistics while coordinating facility maintenance and basic IT support.

Fluency in Mandarin is essential to liaise with China-based colleagues and clients. The role requires 1–3 years in admin/ops, with strong organizational skills and proficiency in Microsoft Office.

Qualifications

• Diploma or Degree in Business Administration, Management, or a related field.
• Minimum 1–3 years of working experience in administration or office operations.
• Well-organized, detail-oriented, and able to multitask effectively.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Able to work independently with minimal supervision and meet deadlines.
• Mandarin is a must, as you will be dealing with Mandarin-speaking colleagues/clients from China.

Responsibilities

• Manage company vehicle requirements, including logs, insurance renewals, and repair arrangements.
• Track invoices and coordinate vendor and utility payments with finance team.
• Coordinate office facility maintenance and service vendors.
• Manage vendor contracts, renewals, and service arrangements.
• Coordinate housing logistics, move-in/move-out procedures and maintenance requests.
• Assist with basic IT support, office equipment, and liaising with IT vendors.
• Coordinate travel arrangements with travel agents for flight and hotel bookings.

Skills

Organization

Microsoft Office

Multitasking

Mandarin language

Education

Diploma or Degree in Business Administration/Management

Tools

Microsoft Office

Job description

You will manage company vehicle requirements, including logs, insurance renewals, and repair arrangements. You will track invoices and coordinate vendor and utility payments with the finance team, coordinate office facility maintenance and service vendors, manage vendor contracts and renewals, and coordinate all aspects of housing logistics including move-in and move-out procedures and maintenance requests. You will also assist with basic IT support, office equipment, and liaising with IT vendors.

Key responsibilities

• Manage company vehicle requirements, including logs, insurance renewals, and repair arrangements
• Track invoices and coordinate vendor and utility payments with finance team
• Coordinate office facility maintenance and service vendors
• Manage vendor contracts, renewals, and service arrangements
• Coordinate all aspects of housing logistics, responsible for managing move-in and move-out procedures and coordinating maintenance requests
• Assist with basic IT support, office equipment, and liaising with IT vendors
• To coordinate and liaise with travel agents for flight ticket booking and hotel booking

About you

• Diploma or Degree in Business Administration, Management, or a related field
• Minimum 1–3 years of working experience in administration or office operations
• Well-organized, detail-oriented, and able to multitask effectively
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Able to work independently with minimal supervision and meet deadlines
• Mandarin is a must, as you will be dealing with Mandarin-speaking colleagues/clients from China

Lunch provided

Annual medical check-up

Medical insurance

Additional Chinese holiday