Onboarding & Compliance Specialist

Maukerja Malaysia; Kuala Lumpur; On-site; MYR 40,000 - 54,000; Full time

Job summary

Jora Malaysia is seeking an HR Administrator (Onboarding - Administration) to support end-to-end onboarding and pre-employment processes ensuring a seamless hiring experience and regulatory compliance. The role covers onboarding documents, employment pass applications, background checks, medical exams, and employee records management.

Responsibilities include coordinating start dates, preparing employment documents, liaising with hiring managers, and ensuring timely onboarding completion while

Qualifications

• Diploma or Bachelor's degree in HR, Admin or related field.
• Preference for HR administration or onboarding experience.
• Experience handling employment pass/work permit applications preferred.
• Knowledge of employment regulations and onboarding compliance requirements.
• Experience coordinating background screening and medical examination processes.
• Strong organizational and administrative skills.
• Excellent attention to detail and accuracy.
• Strong communication and stakeholder management skills.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office and HR systems.
• Ability to manage multiple priorities and tight deadlines.
• Medical clearance completion before onboarding.
• Compliance with audits and regulatory requirements.

Responsibilities

• Coordinate end-to-end onboarding for new hires.
• Collect, verify and maintain onboarding documentation.
• Manage employment pass, work permit and visa applications and renewals.
• Liaise with government agencies and vendors on status and compliance.
• Coordinate pre-employment background screening and reference checks.
• Arrange pre-employment medical examinations and track clearance.
• Maintain accurate employee records and HR databases.
• Generate onboarding and employee administration reports.
• Support audits and compliance reviews.
• Provide administrative support for other HR activities.

Skills

Organizational skills

Attention to detail

Communication

Stakeholder management

Discretion

Multitasking

MS Office

HR systems

Education

Diploma or Bachelor's in HR

Tools

HRIS

Job description

Jora Malaysia is seeking an HR Administrator (Onboarding - Administration) to support end-to-end onboarding and pre-employment processes ensuring a seamless hiring experience and regulatory compliance. The role covers onboarding documents, employment pass applications, background checks, medical exams, and employee records management.

Responsibilities include coordinating start dates, preparing employment documents, liaising with hiring managers, and ensuring timely onboarding completion while