Offsite Fund Accounting, Operations & Reporting Coordinator

HB Ventures/ 木槿资本; Kuala Lumpur; Hybrid; MYR 120,000 - 200,000; Full time

Job summary

HB Ventures/ 木槿资本 is seeking a detail-oriented Fund Operations & Reporting Coordinator in Kuala Lumpur to support day-to-day fund operations across multiple private funds. You will work closely with General Partners, the Fund Administrator, and the Investment Manager on reporting, AML/KYC, expenses, and management accounts.

The role covers coordinating periodic reporting, investor onboarding, audits, and compliance tasks, with an emphasis on accuracy, timelines, and process improvements.

Qualifications

• Bachelor’s degree in accounting, finance, business, or related field.
• 3–6 years’ experience in fund administration, fund operations, finance/treasury, or accounting for securities firms/private equity/VC/alternative funds.

Responsibilities

• Coordinate reporting deliverables (capital accounts, NAV packs, quarterly/annual financial statements, regulatory filings) to ensure timeliness and accuracy.
• Manage AML/KYC and investor onboarding processes with Fund Administrator and internal stakeholders.
• Prepare payment instructions and liaise with banks and signatories for timely settlements.
• Maintain expense registers and support reconciliations with Fund Administrator’s ledgers.
• Assist with tax filings and annual budgets/forecasts.

Skills

Fund accounting

AML/KYC

Excel

Organization

Communication

English

Cantonese

Mandarin

Education

Bachelor’s degree in accounting/finance

Job description

Offsite Fund Accounting, Operations & Reporting Coordinator

About the Company

An Asia-based private multi-strategy investment platform that backs innovative,technology-driven businesses across stages and jurisdictions, with exposure todata-driven research and systematic approaches to investing.

Position Summary

We are seeking a detail-oriented Fund Operations & Reporting Coordinator to supportthe day-to-day operations of multiple private funds, working closely with the GeneralPartners, our Fund Administrator, and Investment Manager. The role covers coordinationof reporting and compliance processes (including AML/KYC), expenseandreimbursement handling, and preparation of management accounts and fund updates.

Key Responsibilities

• Coordination with Fund Administrator and Investment Manager
• Act as primary operational point of contact with the external Fund Administratorand Investment Manager for multiple funds.
• Coordinate periodic and ad-hoc reporting deliverables (capital accountstatements, NAV packs, quarterly reports, annual financial statements,regulatory filings , and other information requests) to ensure timeliness andaccuracy.
• Manage and track AML/KYC and investor onboarding/refresh processes incollaboration with the Fund Administrator, including follow-up with investors andinternal stakeholders, responding to routine operational queries, andcoordinating related notices and investor portal updates, as needed.
• Support annual fund audits by coordinating document requests between GPs,Fund Administrator, auditors, tax advisors, and other service providers.
• Maintain internal calendars and checklists for recurring fund operations (capitalcalls, distributions, reporting, regulatory deadlines).

2. Expenses, Payments, and Reimbursements

• Process and track fund- and manager-level expenses (legal, travel, due diligence,admin, marketing, etc.), ensuring proper coding, approvals, and documentation.
• Coordinate reimbursements to GPs and staT, ensuring consistency with funddocuments, expense policies, and tax treatment guidance.
• Prepare payment instructions and liaise with banks, the Fund Administrator, andinternal signatories to ensure timely settlement of invoices, fees, anddistributions, and investment-related payments, including administrativesupport for investment closings and execution follow-ups, as needed.
• Maintain up-to-date expense registers and support monthly/quarterlyreconciliations with the Fund Administrator’s ledgers.

3. Management Accounts and Internal Fund Reporting

• Prepare and maintain management accounts for the GP entities andmanagement companies (P&L, cash flow, balance sheet) using data from theFund Administrator and internal systems.
• Support the review and internal validation of fund NAVs, capital accountstatements, and performance metrics and other fund or portfolio reporting dataprepared by the Fund Administrator or collected internally.
• Compile periodic internal fund update packs for partners: portfolio positions,capital calls and distributions, unfunded commitments, fee schedules, and keyKPIs, and other portfolio monitoring and reporting information.
• Assist with annual budgets, forecasts, and variance analysis for funds, GPentities, and management companies.
• Assist with tax filing

4. Compliance, Controls, and Process Improvement

• Help ensure operational adherence to fund documents, side letters, andrelevant AML/KYC and regulatory requirements (in coordination with FundAdministrator, legal, and compliance).
• Maintain and improve standard operating procedures (SOPs), processchecklists, and documentation for fund operations and internal reporting.
• Support data integrity and record-keeping across internal systems, documentrepositories, investor portals, transaction files, and portfolio monitoring trackers.
• Identify opportunities to streamline and automate recurring workflows (e.g.,templates for reimbursements, reporting packs, dashboards).

Candidate Profile

Qualifications

• Bachelor’s degree in accounting, finance, business, or a relateddiscipline.
• 3–6 years’ experience in fund administration, fund operations, finance/treasury,or accounting for securities firms/ private equity/VC/alternative funds

Skills and Competencies

• Strong understanding of basic fund accounting concepts (capital calls,distributions, management fees, carry, NAV, capital accounts, expenses).
• Working knowledge of AML/KYC processes and investor onboarding in a fundscontext.
• High proficiency in Excel and other Microsoft tools, and comfort working withfinancial data and reconciliations; experience with fund admin or accountingsystems is an advantage.
• Excellent organizational skills and ability to manage multiple timelines andstakeholders across several funds.
• Strong written and verbal communication skills for liaising with GPs,administrators, advisors, and investors on routine operational and reportingmatters, as needed.
• High attention to detail, reliability, and discretion with confidential information.
• Fluent in Cantonese, conversational in Mandarin, and working proficiency in English.

Reporting Line and Location

• Reports to: Fund Director.
• Location: Kuala Lumpur with flexibility of partial remote work.

Fund Accounting, Operations & Reporting Coordinator for Asia VC platform. Handlereporting, AML/KYC, expenses, management accounts. 3-6 yrs fund admin exp. HKhybrid.