OFFICE ADMIN

DY MNG Engineering; Penang; On-site; MYR 33,000 - 50,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented sales support and admin assistant to streamline quotation processes and documentation. You will prepare pricing-based quotes, issue them to customers, and track status while maintaining organized records of all responses.

You will also assist in preparing sales-related documents and liaise with sales, purchasing, and other departments. Strong MS Office skills and good communication are essential for success.

Qualifications

• Diploma or certificate in Business Administration, Sales, or related field.
• 1-3 years' experience in sales support, administration, or customer service.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Prepare quotations based on customer requirements, including pricing and specs.
• Issue quotations and follow up on quotation status.
• Maintain records of issued quotations and responses.
• Assist in preparing sales documents and administrative paperwork.
• Coordinate with sales, purchasing and relevant departments.

Skills

Customer service

Microsoft Office

Education

Diploma/Certificate in Business Admin

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

• Prepare quotations based on customer requirements, including pricing, specifications, and customer details.
• Issue quotations to customers and follow up on quotation status.
• Maintain proper records of issued quotations and customer responses.
• Assist in preparing sales-related documents and administrative paperwork.
• Coordinate with sales, purchasing, and relevant departments to obtain necessary information.

Document Management & Filing

• Maintain and organize customer records, invoices, purchase orders (PO), contracts, and related documents.
• Ensure all documents are properly filed, updated, and easily retrievable when required.
• Check documents for accuracy and completeness.
• Perform data entry and maintain records in Excel or company systems.
• Assist in preparing simple reports and document tracking records.

General Office Administration

• Handle daily administrative tasks, including data entry, filing, and document control.
• Manage incoming and outgoing emails, correspondence, and office documents.
• Support daily office operations and coordinate with internal teams.
• Maintain an organized filing system and ensure smooth office workflow.
• Perform other administrative duties assigned by management.

Qualification & Experience:
a) Diploma / Certificate in Business Administration, Sales, or related field.
b) 1-3 years' experience in sales support, administration, or customer service.
c) Good communication and interpersonal skills.
d) Proficient in Microsoft Office (Word, Excel, Outlook).