MIS Inventory Executive

VN TRADING SDN BHD; Kuala Lumpur; On-site; MYR 45,000 - 89,000; Full time

Job summary

NSK Grocer (KL) Sdn Bhd is seeking an Inventory Analyst to prepare daily to ad hoc inventory reports, maintain data accuracy across multiple systems, and monitor stock movements and discrepancies. You will develop dashboards to support informed business decisions across retail operations.

The role requires 1–3 years in Inventory Control or MIS, strong Excel skills (Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, IF), and experience with ERP systems.

Qualifications

• Diploma or Degree in Business Administration, Supply Chain Management, Logistics, Accounting, Information Systems, or a related field.
• 1–3 years of experience in Inventory Control, MIS, Data Analysis, or Retail Operations (FMCG/Grocery industry experience is preferred).
• Proficient in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, IF functions, and data analysis.
• Experience with ERP or inventory management systems is an added advantage.
• Strong analytical, problem-solving, and numerical skills.
• Detail-oriented with a high level of accuracy and data integrity.
• Able to manage multiple priorities and meet reporting deadlines in a fast-paced retail environment.
• Good communication and interpersonal skills with the ability to work effectively across departments.

Responsibilities

• Prepare daily, weekly, monthly, and ad hoc inventory reports for management review.
• Maintain accurate inventory data across all systems and branches.
• Monitor inventory movements, stock variances, and discrepancies.
• Develop and maintain inventory dashboards and reports to support business decisions.
• Analyze inventory trends, stock turnover, inventory ageing, and replenishment performance.
• Identify slow-moving, excess, obsolete, or at-risk inventory and recommend corrective actions.
• Monitor inventory KPIs, including stock accuracy, stock variance, inventory ageing, stock turnover, and shrinkage.
• Support cycle counts, stock takes, and variance investigations, and follow up on corrective actions.
• Ensure timely and accurate maintenance of inventory master data and system records.
• Verify data integrity and coordinate data corrections where necessary.
• Work closely with Operations, Warehouse, and Procurement teams to ensure inventory accuracy.
• Assist in improving inventory reporting, dashboards, and process automation to enhance operational efficiency.
• Support system testing, enhancements, and implementation of inventory-related processes when required.
• Liaise with Branch Operations, Procurement, Finance, and Warehouse teams on inventory-related matters.
• Support internal and external audit requirements by preparing inventory reports and documentation.
• Ensure compliance with inventory SOPs, stock control procedures, and reporting standards.
• Participate in continuous process improvement initiatives to strengthen inventory control and reporting efficiency.

Skills

Excel

Pivot Tables

XLOOKUP/VLOOKUP

SUMIFS

IF functions

Education

Business Administration

Supply Chain Management

Logistics

Accounting

Information Systems

Tools

ERP systems

Job description

Prepare daily, weekly, monthly, and ad hoc inventory reports for management review.

Maintain accurate inventory data across all systems and branches.

Monitor inventory movements, stock variances, and discrepancies.

Develop and maintain inventory dashboards and reports to support business decisions.

2. Inventory Analysis & Control

Analyze inventory trends, stock turnover, inventory ageing, and replenishment performance.

Identify slow-moving, excess, obsolete, or at-risk inventory and recommend corrective actions.

Monitor inventory KPIs, including stock accuracy, stock variance, inventory ageing, stock turnover, and shrinkage.

Support cycle counts, stock takes, and variance investigations, and follow up on corrective actions.

3. System & Data Management

Ensure timely and accurate maintenance of inventory master data and system records.

Verify data integrity and coordinate data corrections where necessary.

Work closely with Operations, Warehouse, and Procurement teams to ensure inventory accuracy.

Assist in improving inventory reporting, dashboards, and process automation to enhance operational efficiency.

Support system testing, enhancements, and implementation of inventory-related processes when required.

4. Cross-Functional Coordination & Compliance

Liaise with Branch Operations, Procurement, Finance, and Warehouse teams on inventory-related matters.

Support internal and external audit requirements by preparing inventory reports and documentation.

Ensure compliance with inventory SOPs, stock control procedures, and reporting standards.

Participate in continuous process improvement initiatives to strengthen inventory control and reporting efficiency.

Requirements

Diploma or Degree in Business Administration, Supply Chain Management, Logistics, Accounting, Information Systems, or a related field.

1–3 years of experience in Inventory Control, MIS, Data Analysis, or Retail Operations (FMCG/Grocery industry experience is preferred).

Proficient in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, IF functions, and data analysis.

Experience with ERP or inventory management systems is an added advantage.

Strong analytical, problem-solving, and numerical skills.

Detail-oriented with a high level of accuracy and data integrity.

Able to manage multiple priorities and meet reporting deadlines in a fast-paced retail environment.

Good communication and interpersonal skills with the ability to work effectively across departments.

Why Join us

We aim to be the leading wholesale and retail company by providing high quality ranges of products. We are currently looking for committed and qualified candidate to join our dynamics teams. We have a creative and innovative corporate culture that help our employees thrive and we provide opportunities for career advancement within the company.

NSK Grocer (KL) Sdn Bhd(“NSK Grocer”(Registration No. 202101003378 (1403676A) is jointly owned by Versatile Creative Berhad and NSK Trading Sdn Bhd.

The holding Company, Versatile Creative Berhad(“VCB”) is a public listed company on the Main Board of the Malaysia n Stock Exchange. The businesses of VCB are very diverse and each and every of this business are the leader in its industries itself.

In addition, NSK Trading Sdn Bhd as the join owner of NSK Grocer is one of the biggest retailers in Malaysia offers variety of groceries and household goods.

NSK Grocer is a trading, wholesale and retail grocery business with a greater focus on premium products. We offer both food and non-food product. Our food line including fresh groceries, commodities, beverage, and diary products.

On the top of that, NSK Grocer will explore for digital transformation by online store to stay competitive and relevant to serve the consumers.

Why Join us

We aim to be the leading wholesale and retail company by providing high quality ranges of products. We are currently looking for committed and qualified candidate to join our dynamics teams. We have a creative and innovative corporate culture that help our employees thrive and we provide opportunities for career advancement within the company.

NSK Grocer (KL) Sdn Bhd(“NSK Grocer”(Registration No. 202101003378 (1403676A) is jointly owned by Versatile Creative Berhad and NSK Trading Sdn Bhd.

The holding Company, Versatile Creative Berbad(“VCB”) is a public listed company on the Main Board of the Malaysia n Stock Exchange. The businesses of VCB are very diverse and each and every of this business are the leader in its industries itself.

In addition, NSK Trading Sdn Bhd as the join owner of NSK Grocer is one of the biggest retailers in Malaysia offers variety of groceries and household goods.

NSK Grocer is a trading, wholesale and retail grocery business with a greater focus on premium products. We offer both food and non-food product. Our food line including fresh groceries, commodities, beverage, and diary products.

On the top of that, NSK Grocer will explore for digital transformation by online store to stay competitive and relevant to serve the consumers.