Medical Purchaser & Sourcing Specialist – Timely POs

KPJ Penang Specialist Hospital; Seberang Perai; On-site; MYR 3,500 - 6,200; Full time

Job summary

KPJ Penang Specialist Hospital in Malaysia is seeking a detail-oriented Purchasing Officer to manage procurement processes, prepare POs for approved requests, and coordinate with suppliers to secure medical items efficiently.

You will track orders to ensure on-time delivery, solicit quotations, perform price comparisons, update item pricing per hospital policies, and maintain accurate records for GRN, payment, and audits while supporting training and policy adherence.

Qualifications

• Minimum SPM and a Diploma in Business Administration or Purchasing Management.
• Hospital experience preferred.

Responsibilities

• Prepare purchase orders for approved PR/Request forms and RFs.
• Submit PO to suppliers via email and follow up on deliveries.
• Communicate stock shortages and source substitutes or loans as needed.
• Process LAPASAR/ARIBA transactions accurately to avoid delays.
• Obtain quotations for new items and perform price comparisons.
• Arrange demos for medical items prior to decision.
• Update item pricing according to hospital adjustment process.
• Maintain records for quotations, brochures and MDAs.
• Ensure documents are handed over to store and finance for payment.
• Assist in training and policy implementation; adhere to ISO/accreditation standards.

Education

Diploma in Business Administration / Purchasing Management

SPM (Malaysia) certificate

Job description

KPJ Penang Specialist Hospital in Malaysia is seeking a detail-oriented Purchasing Officer to manage procurement processes, prepare POs for approved requests, and coordinate with suppliers to secure medical items efficiently.

You will track orders to ensure on-time delivery, solicit quotations, perform price comparisons, update item pricing per hospital policies, and maintain accurate records for GRN, payment, and audits while supporting training and policy adherence.