Material and Admin Executive

MCC20 DEVELOPMENT & CONSTRUCTION (M) SDN BHD; Kuala Lumpur; On-site; MYR 33,000 - 61,000; Full time

Job summary

MCC20 Development & Construction (M) Sdn Bhd in Kuala Lumpur seeks a Material Planner & Administrative Coordinator to support Bukit Jalil site and office operations. You will plan procurement, monitor inventory, coordinate suppliers and manage daily admin tasks for construction projects.

The ideal candidate holds a Diploma or Bachelor's in Business Admin, Supply Chain, Logistics or Construction Management, with experience in material management or procurement; strong MS Office skills; proficient

Qualifications

• Diploma or Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Construction Management or a related field.
• Relevant working experience in material management, procurement or administration for construction operations is preferred.
• Strong organisational, coordination and documentation skills.
• Proficient in Microsoft Office, particularly Excel and Word.
• Able to communicate effectively with suppliers, subcontractors, colleagues and management.

Responsibilities

• Coordinate material planning and procurement for projects.
• Monitor material receiving, issuance and inventory records.
• Liaise with suppliers to ensure timely deliveries and resolve issues.
• Handle general office administration for project sites and office operations.

Skills

Organisational skills

Coordination

Documentation

MS Office (Excel)

Communication with suppliers

Multitasking

Independent work

Inventory management

Administrative procedures

English & Bahasa Malaysia

Mandarin (advantage)

Education

Diploma or Bachelor's in Business Administration / SCM / Logistics / Construction Mgmt

Job description

Responsible for coordinating and managing construction materials, inventory control, supplier relationships, and daily administrative operations to ensure smooth project and office operations. The role station in Bukit Jalil office, scope includes material planning, procurement, general administrative support for construction projects.

1. Material Planning & Supply Coordination

Prepare and monitor material procurement and supply plans according to project requirements.

Coordinate material orders, delivery schedules and purchasing budgets.

Monitor supplier deliveries to ensure materials are supplied on time.

Follow up on delayed deliveries and coordinate with suppliers to resolve supply issues.

2. Material Receiving & Issuance

Verify incoming materials against purchase orders, delivery orders and relevant documents.

Ensure accurate recording of material quantities and specifications.

Maintain proper documentation for material receiving, storage and issuance.

Ensure materials are issued only with proper authorisation and supporting documents.

3. Purchase of Material

Source for supplier, compare prices and purchase material to ensure smooth process for site construction work.

4 General Office Administration

Handle daily administrative operations to ensure smooth office and project site activities.

Monitor and purchase office stationery, pantry supplies, cleaning materials and other office necessities.

Receive, check and process employee expense claims, including transportation, accommodation, parking, tolls and other approved business expenses.

Prepare claim summaries and submit them to management or the Finance Department for approval and payment.

Coordinate regular servicing, maintenance and repairs of company vehicles.

Monitor and coordinate payment of utility bills, including electricity, water, internet, telephone and other office or project-related expenses.

Liaise with building management, landlords, contractors and service providers regarding maintenance matters.

Source and coordinate with vendors for administrative services, office equipment, maintenance and other operational requirements.

Obtain quotations and prepare purchase requests for management approval.

Perform other administrative and material management duties as assigned by management.

Job Requirements

Diploma or Bachelor's Degree in Business Administration, Supply Chain Management, Logistics, Construction Management or a related field.

Relevant working experience in material management, procurement, administration or construction operations is preferred.

Good organisational, coordination and documentation skills.

Proficient in Microsoft Office, particularly Excel and Word.

Able to communicate effectively with suppliers, subcontractors, colleagues and management.

Able to handle multiple tasks and work independently.

Familiarity with construction materials, inventory management and administrative procedures is an advantage.

Proficiency in English and Bahasa Malaysia; Mandarin is an added advantage where required for business communication.