Mandarin-Speaking HR & Admin Coordinator

Signmastr Advertising; Selangor; On-site; MYR 42,000 - 54,000; Full time

Benefits offered by this job

Medical claim benefits

Dental claim benefits

Annual leave and statutory leave ent.

Annual bonus / performance bonus

Annual salary review / increment

Free parking

Company trips and team activities

Training provided

Career growth and learning opps

Supportive working environment

Job summary

Signmastr Advertising in Selangor is seeking an HR/Administration professional to support payroll, records, and HR tasks. The role requires discreet handling of confidential data and coordination across departments. Mandarin fluency is essential, with additional proficiency in English and Bahasa Malaysia.

The successful candidate will manage attendance, leaves, records, and payroll processing while ensuring strict confidentiality and timely follow-up with Finance and management.

Qualifications

• Experience in HR support, administration, or related functions.
• Payroll processing experience is a plus.
• Strong organizational, documentation, and follow-up skills.
• Detail-oriented, responsible, and able to work independently.
• Maintain confidentiality of employee information.
• Good communication and interpersonal abilities.
• Coordinate with employees across departments.
• Mandarin proficiency required for daily work-related communication.
• Must be able to communicate in Mandarin, English, and Bahasa Malaysia.
• Reading/writing Mandarin is an added advantage.

Responsibilities

• Handle day-to-day administrative matters and general office support.
• Maintain employee records, HR files, and documentation.
• Assist with monthly payroll preparation and processing (EPF, SOCSO, EIS, PCB where applicable).
• Support HR admin activities including attendance, leave, and employee updates.
• Coordinate routine HR matters across departments.
• Follow up on HR and administrative matters in a timely manner.
• Ensure proper documentation and accurate record keeping.
• Handle employee information with confidentiality.
• Liaise with Finance and external service providers when required.
• Provide general HR, payroll, and administrative support to Management.
• Assist with other HR and admin duties as assigned.

Skills

HR support

Administration

Payroll processing

Organizational skills

Documentation

Confidentiality

Communication skills

Cross-department coordination

Mandarin fluency

English & Bahasa Malaysia

Job description

Signmastr Advertising in Selangor is seeking an HR/Administration professional to support payroll, records, and HR tasks. The role requires discreet handling of confidential data and coordination across departments. Mandarin fluency is essential, with additional proficiency in English and Bahasa Malaysia.

The successful candidate will manage attendance, leaves, records, and payroll processing while ensuring strict confidentiality and timely follow-up with Finance and management.