Manager, Human Resource - Admin

Medisafe Technologies; Semenyih; On-site; MYR 120,000 - 180,000; Full time

Job summary

Medisafe Technologies Sdn Bhd is seeking a Manager, Human Resource & Admin to lead HR and administration across SP1 Semenyih, SP2 Sungai Purun, and Beranang. You will ensure regulatory compliance with Employment Act 1955, ISO 13485, and GDPMD while partnering with the Managing Director and HODs to drive workforce planning and organisational effectiveness.

You will oversee recruitment, HR policies, payroll, performance management, training, and vendor management, plus liaison with government

Qualifications

• Bachelor's degree in HRM/BA or related field.
• 8-10 years of progressive HR & Admin experience.
• Minimum 3 years in a managerial capacity, preferably in manufacturing or regulated (medical device/pharmaceutical) environments.
• Working knowledge of ISO 13485 and GDPMD requirements as they relate to HR documentation and training records is an advantage.

Responsibilities

• Recruitment & manpower planning across all sites, ensuring timely fulfilment of manpower requirements.
• Develop HR policies, procedures, and SOPs in compliance with Employment Act 1955 and Malaysian labour legislation, ISO 13485/GDPMD requirements.
• Oversee payroll administration, statutory contributions (EPF, SOCSO, EIS, PCB), and compensation & benefits programmes.
• Drive performance management, KPI setting, appraisals, and performance improvement plans; design and implement training plans.
• Oversee administration across all sites, facilities management, office supplies, transportation, and vendor management; manage assets and licenses.
• Lead and develop the HR & Admin team; partner with MD and Heads of Department; participate in audits and cross-functional projects.
• Ensure regulatory compliance of HR & Admin activities and participate in company events and CSR initiatives.

Skills

Leadership

Stakeholder management

Communication

Microsoft Office

HRIS/payroll systems

Education

Bachelor's Degree in HR Management / Business Administration

Tools

Microsoft Office

HRIS/payroll systems

Job description

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The Manager, Human Resource & Admin is responsible for leading and managing the full spectrum of Human Resource and Administrative functions across all Medisafe Technologies Sdn Bhd (MTSB) sites (SP1 Semenyih, SP2 Sungai Purun, and Beranang). This role provides strategic HR direction while ensuring day-to-day HR and Admin operations comply with company policies, employment law, and applicable regulatory frameworks including ISO 13485 and GDPMD requirements as they pertain to personnel, training, and documentation control.

The role acts as a key business partner to the Managing Director and Heads of Department (HODs), driving workforce planning, talent management, and organisational effectiveness in a regulated medical device manufacturing environment. The Manager also leads and develops the HR & Admin team across all sites.

KEY RESPONSIBILITIES

Recruitment & Manpower Planning

Lead end-to-end recruitment and selection activities across all departments and sites, ensuring timely fulfilment of manpower requirements.

Partner with HODs on workforce planning, headcount budgeting, and organisational design.

HR Policy, Compliance & Employee Relations

Develop and implement HR policies, procedures, and SOPs in compliance with the Employment Act 1955, relevant Malaysian labour legislation, and ISO 13485/GDPMD requirements.

Manage employee relations matters including disciplinary proceedings, grievances, counselling, and termination processes in accordance with due process.

Ensure HR documentation and record-keeping meet internal audit and regulatory (ISO 13485/GDPMD) requirements.

Compensation, Benefits & Payroll

Oversee payroll administration, statutory contributions (EPF, SOCSO, EIS, PCB), and compensation & benefits programmes.

Review and benchmark compensation structures to maintain internal equity and market competitiveness.

Performance Management & Training

Drive the performance management cycle, including KPI setting, appraisals, and performance improvement plans across departments.

Design and implement training and development plans to close competency gaps and support succession planning.

Monitor and report on HR KPIs including attendance, turnover, recruitment lead time, and training hours to the Managing Director and HODs.

Administration Management

Oversee general administration functions across all sites, including facilities management, office supplies, transportation, and vendor management.

Manage company assets, insurance matters, licences, and permits, ensuring timely renewal and compliance.

Liaise with government bodies and authorities (e.g. JTKSM, KWSP, PERKESO, Immigration Department) as required.

Support the planning and execution of company events, staff engagement activities, and corporate social responsibility initiatives.

Leadership & Strategic Contribution

Act as a trusted advisor and business partner to the Managing Director and HODs on all people-related matters.

Lead, coach, and develop the HR & Admin team, building capability and succession depth within the function.

Represent HR & Admin in management meetings, audits (internal/external, ISO 13485/GDPMD), and cross-functional projects.

General & Ad-Hoc

Ensure HR & Admin activities comply with applicable regulatory and company quality requirements.

Perform any other duties as assigned by the Managing Director / Management.

Education & Experience

Bachelor's Degree in Human Resource Management, Business Administration, or related field.

Minimum 8-10 years of progressive HR & Admin experience, with at least 3 years in a managerial capacity, preferably within a manufacturing or regulated (medical device/pharmaceutical) environment.

Working knowledge of ISO 13485 and GDPMD requirements as they relate to HR documentation and training records is an advantage.

Sound knowledge of the Employment Act 1955, Industrial Relations Act 1967, and other applicable Malaysian labour legislation.

Strong leadership, interpersonal, and stakeholder management skills, with the ability to influence at all levels.

Proficient in Microsoft Office (Excel, PowerPoint, Word) and HRIS/payroll systems.

Good communication skills, with good command of English and Bahasa Malaysia, both written and spoken.

Responsible, proactive, and able to work well under pressure across multiple sites.

Working Conditions

Based primarily at MTSB Head Office (SP2, Semenyih), with regular travel to SP1 (Sungai Purun) and Beranang sites.

Standard office hours apply; may require extended hours during audits, payroll cycles, or urgent employee relations matters.