Maintenance Admin & Documentation Coordinator

Wipro Unza Malaysia; Subang Jaya; On-site; MYR 36,000 - 60,000; Full time

Job summary

Wipro Unza Malaysia is seeking a Maintenance Coordinator to provide administrative and clerical support to the Engineering and Maintenance Department in Subang Jaya. You will help maintain records, coordinate documentation, and assist procurement and inventory activities to keep departments running efficiently.

The role requires strong MS Office skills, data entry accuracy, and the ability to manage multiple tasks with deadlines.

Qualifications

• Certificate or Diploma in Business Administration, Office Management, Engineering Administration, or a related field.
• 1–3 years of clerical or administrative experience, preferably in manufacturing or engineering environment.
• Experience with CMMS, ERP, or document management systems is an advantage.

Responsibilities

• Provide administrative support to the Engineering Department.
• Prepare correspondence, reports, meeting minutes, and presentations.
• Schedule meetings and maintain departmental calendars.
• Maintain confidential engineering records and files.
• Maintain engineering documents, manuals, SOPs, work instructions, and drawings.
• Maintain records of engineering spare parts inventory and update inventory transactions.
• Prepare purchase requisitions for spare parts and consumables.
• Track purchase orders and delivery schedules.
• Assist in maintaining statutory inspection records and calibration schedules.
• Prepare engineering KPI reports and monthly performance summaries.
• Filing and document archiving; office supply management; courier coordination.

Skills

Microsoft Office

Data entry

Document control

Record management

Time management

Communication skills

Education

Diploma/Certificate in Business Administration

Engineering Administration background

Tools

CMMS

ERP systems

Job description

Wipro Unza Malaysia is seeking a Maintenance Coordinator to provide administrative and clerical support to the Engineering and Maintenance Department in Subang Jaya. You will help maintain records, coordinate documentation, and assist procurement and inventory activities to keep departments running efficiently.

The role requires strong MS Office skills, data entry accuracy, and the ability to manage multiple tasks with deadlines.