Mailroom Services Coordinator (Menara Millenium, Kuala Lumpur)

CBRE; Kuala Lumpur; On-site; MYR 33,000 - 51,000; Full time

Job summary

CBRE Mailroom Services Coordinator in Kuala Lumpur is responsible for managing mailroom operations and providing essential maintenance support across the facility. The role requires a proactive individual with strong organizational skills to ensure smooth workflows and reliable service levels.

You will handle mail distribution, outgoing shipments, supplies management, and coordination with vendors while supporting general administrative tasks.

Qualifications

• 1-2 years working experience in the related field.
• Bachelor’s degree in any relevant field.
• Proven experience in mailroom operations and general maintenance.
• Good knowledge of managing minor repairs and maintenance needs.
• Strong organizational and communication skills.
• Ability to lift and move packages and equipment as needed.
• Flexibility to adjust work schedules based on operational needs.

Responsibilities

• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and coordinate with courier services.
• Maintain records of mail movements.
• Monitor and replenish mailroom supplies.
• Ensure timely delivery and pickup schedules.
• Liaise with external vendors and couriers to resolve issues.
• Maintain cleanliness and organization of the mailroom.
• Assist with bulk mailings and special delivery requests.
• Support administrative tasks related to mailroom operations.
• Conduct routine facility inspections and coordinate repairs.

Skills

Organizational skills

Communication skills

Proactive attitude

Flexibility

Education

Bachelor's degree in any relevant field

Job description

Mailroom Services Coordinator (Kuala Lumpur)

CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography. CBRE is the place where talented people who want to do impactful work can realize potential in every dimension.

CBRE Global Workplace Solutions (GWS)

As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

About The Role

As a CBRE Mailroom Services Coordinator, you will be responsible for ensuring smooth mailroom operations and providing general maintenance support across the facility. This role requires a proactive individual with strong organizational skills and basic handyman capabilities to maintain a functional and efficient workplace.

What You’ll Do

• Receive, sort, and distribute incoming mail and packages to appropriate departments or individuals.
• Prepare outgoing mail, including packaging, labeling, and coordinating with courier services.
• Maintain accurate records of incoming and outgoing mail.
• Monitor and replenish mailroom supplies such as envelopes, labels, and packaging materials.
• Ensure timely delivery and pickup schedules are adhered to.
• Liaise with external vendors and courier services to resolve delivery issues.
• Maintain cleanliness and organization of the mailroom area.
• Assist with bulk mailings and special delivery requests.
• Support administrative tasks related to mailroom operations.
• Conduct routine inspections of facilities to identify maintenance needs.
• Liaise with contractors for specialized repairs and ensure timely completion.
• Maintain safety standards and ensure a hazard-free environment.
• Manage inventory of tools and repair supplies, ensuring timely replenishment.
• Keep accurate records of maintenance and repair activities.

What You’ll Need

• Minimum 1 or 2 years working experience in the related field.
• Education: Relevant bachelor’s degree in any relevant field.
• Proven experience in mailroom operations and general maintenance.
• Good knowledge of managing minor repairs and maintenance needs.
• Strong organizational and communication skills.
• Ability to lift and move packages and equipment as needed.
• Flexibility to adjust work schedules based on operational needs.

Why CBRE

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

If the above interests you, we would love to hear from you!