Magic Care Admin Puncak Alam

SK intellix Malaysia; Kuala Lumpur; On-site; MYR 25,000 - 40,000; Full time

Job summary

SK intellix Malaysia is seeking an Administrator based at the branch to oversee inventory, orders, and daily admin tasks. The role ensures system accuracy, smooth order processing, and coordination across inventory audits, logistics, and warehouse activities.

The position focuses on maintaining records, fulfilling orders promptly, and supporting internal stakeholders with administrative duties to sustain efficient operations.

Qualifications

• Diploma required in logistics or supply chain management.
• 1–3 years in warehouse operations or inventory management.
• Proficient in Microsoft Excel and inventory systems.

Responsibilities

• Inventory management & stock control across warehouse operations.
• Manage daily inbound and outbound stock movements with accuracy.
• Conduct regular stock counts and reconcile discrepancies.
• Ensure proper stock placement and warehouse organization.
• Maintain inventory records in the warehouse management system.
• Process orders and manage logistics to ensure timely fulfillment.
• Track orders and resolve discrepancies promptly to minimize delays.
• Prepare monthly admin tasks including MC-related submissions and receipts.
• Coordinate with branches and internal teams; support the Magic Care Manager.

Skills

Microsoft Excel

Inventory management systems

Coordination skills

Documentation skills

Education

Diploma in Logistics or SCM

Job description

The Magic Care Administrator will be based at the respective branch office and is responsible for overseeing inventory management, order coordination, and daily administrative processes to ensure efficient operations. This role ensures system accuracy, smooth order processing, and effective coordination of inventory audits, internal audits, logistics, warehouse activities, and administrative support.

Key Responsibilities

• Inventory Management & Stock Control
• Manage daily inbound and outbound stock movements accurately
• Conduct regular stock counts and reconcile discrepancies
• Ensure proper stock placement and compliance with warehouse organization standards
• Maintain and update inventory records in the warehouse management system
• Order Processing & Logistics
• Manage stock requests, returns, and used parts
• Track orders and ensure timely fulfillment
• Resolve order discrepancies promptly to minimize operational delays
• Administrative & Compliance Tasks
• Prepare and submit monthly Magic Care (MC) claims, including tools, mileage, tolls, subsidies, and operational receipts
• Verify MC SFA submissions, including but not limited to claims, RS entries, and manual key‑ins
• Manage mileage planning and adjustments
• Maintain accurate logistics and service operation records
• Ensure compliance with internal policies and external audit requirements
• Forecasting & Reporting
• Perform inventory forecasting to support operational requirements
• Prepare weekly and monthly inventory performance reports
• Conduct monthly stock audits to ensure system accuracy
• Cross‑Team Coordination
• Act as a liaison between warehouse, branch operations, and internal stakeholders
• Provide administrative support to the Magic Care Manager (MCM)
• Assist in resolving operational issues in an efficient and proactive manner

Job Requirements

• Diploma in Logistics, Supply Chain Management, or a related field
• Minimum 1–3 years of experience in warehouse operations or inventory management Skills & Knowledge:
• Familiarity with inventory management systems
• Proficient in Microsoft Excel
• Strong coordination, organizational, and documentation skills