Lead Specialist, GIPS Operations

Agensi Pekerjaan ASK Resources Sdn Bhd; Putrajaya; On-site; MYR 180,000 - 240,000; Full time

Job summary

Agensi Pekerjaan ASK Resources Sdn Bhd is seeking an experienced private assets operations professional to manage data collection from General Partners using eFront Invest, ensuring timely submissions and accurate records. The role involves onboarding funds, validating capital activity, and resolving discrepancies across GP statements and system records.

You will coordinate with GPs, vendors, and internal teams, monitor pricing files, and oversee vendor deliverables while maintaining SLA

Qualifications

• Experience with investment operations in asset management, fund administration or similar.
• Understanding of private assets, GP/LP structures and related terminology.
• Knowledge of capital calls, distributions, commitments and carried interest.

Responsibilities

• Manage periodic data collection from GPs via eFront Invest, including NAV and portfolio data.
• Monitor data campaigns, submission status and follow up with GPs for timely submission.
• Perform manual data uploads and maintain accurate records in designated systems.
• Onboard new investment funds and update private assets data in designated repositories.
• Review and validate capital activities against GP statements and system records.
• Investigate discrepancies between eFront Invest and GP statements.
• Review monthly pricing files and monitor vendor and Fund Administrator deliverables.
• Oversee vendor activities to ensure bookings, market values and reports are updated within SLA.
• Coordinate with General Partners, vendors, Fund Administrators, Portfolio Managers and internal teams.
• Maintain GP portal access to ensure timely receipt of notices and financial statements.
• Support ad-hoc projects and process improvements for Private Assets operations.

Skills

Excel

Analytical skills

Problem solving

Stakeholder management

Strong communication

Education

Bachelor's Degree in Business Administration, Accounting, Banking & Finance or related discipline

Tools

eFront Invest

Aladdin

Job description

Manage periodic data collection from General Partners (GPs) through eFront Invest, including NAV, fund, portfolio and other private assets data.

Monitor data collection campaigns, submission status and follow up with GPs to ensure completeness and timely submission.

Perform manual data uploads where required and maintain accurate records in eFront Invest.

Onboard new investment funds and update private assets data in designated systems and repositories.

Review and validate capital activities, including capital calls and distributions, against GP statements and system records.

Investigate, track and resolve discrepancies between eFront Invest and GP statements.

Review monthly pricing files and monitor vendor and Fund Administrator deliverables.

Oversee vendor activities to ensure transaction bookings, market values, remaining commitments and required reports are updated within SLA.

Coordinate with General Partners, vendors, Fund Administrators, Portfolio Managers and internal Private Assets teams.

Maintain GP portal access to ensure timely receipt of notices, reports and financial statements.

Support ad-hoc projects and process improvement initiatives related to Private Assets operations.

Requirement

Bachelor's Degree in Business Administration, Accounting, Banking & Finance or a related discipline

At least 10 years of investment operations experience within an asset manager, fund administrator or similar environment, preferably with private assets exposure

Good understanding of private assets and investment operations

Strong understanding of GP/LP structures and private asset terminology

Good knowledge of capital calls, distribution notices, commitments, funded/unfunded commitments, remaining capital commitments, waterfall and carried interest

Basic understanding of Private Equity, Venture Capital, Real Estate and Private Credit

Good understanding of Limited Partnership Agreements (LPA) and fund structures is an advantage

Hands-on experience with eFront and/or Aladdin is an added advantage

Strong Excel, communication, analytical and problem-solving skills

Able to work under pressure while maintaining accuracy and meeting deadlines

Strong stakeholder management skills and ability to work independently as well as within a team