Lab Operations & Safety Lead

XIAMEN UNIVERSITY MALAYSIA; Sepang; On-site; MYR 42,000 - 68,000; Full time

Job summary

Xiamen University Malaysia (XMUM) seeks a capable Laboratory Operations Coordinator to manage assigned laboratories, ensure SOPs are current, monitor usage, and uphold safety standards for teaching and research across CME facilities.

The role includes maintaining 6S practices, equipment checks, waste handling, procurement liaison, and supporting staff and students with experiments while coordinating safety trainings and preparing for audits and external visits.

Qualifications

• Minimum 1-2 years of laboratory experience preferred.
• Strong understanding of laboratory safety and waste management.
• Excellent organizational and documentation skills.
• Able to multitask and work collaboratively in a team environment.

Responsibilities

• Serve as the person-in-charge for assigned laboratories.
• Prepare, update, and enforce SOPs for each piece of equipment.
• Monitor laboratory usage and ensure all users follow safety guidelines and log the activities.
• Conduct and maintain 6S practices within the laboratory.
• Perform safety equipment checks biweekly (e.g., eyewash stations).
• Maintain cleanliness and readiness of CME laboratories for teaching and research.
• Ensure emergency exits are accessible and provide immediate response when necessary.
• Prepare apparatus, chemicals, and materials according to class timetables.
• Perform equipment checks before each lab session.
• Handle waste disposal after classes.
• Support lecturers in conducting lab experiments and guide students when required.
• Update lab manuals, teaching slides, and course syllabi as needed.
• Support ongoing research by maintaining facilities and equipment on Level 5 (Research Lab).
• Assist researchers in ensuring safety compliance.
• Troubleshoot and perform preventive maintenance on research equipment.
• Handle scheduled waste per regulations and guidelines.
• Maintain updated consignment notes and ensure compliance with environmental acts.
• Conduct scheduled waste training for relevant staff and students.
• Ensure waste storage areas meet safety and legal standards.
• Manage procurement of laboratory materials, equipment, and consumables.
• Liaise with suppliers for quotations, proposals, and delivery arrangements.
• Register all purchased chemicals and submit SDS to Lab Centre.
• Prepare and submit purchase requests, payment requests, and asset registration forms.
• Record and file all purchasing documentation.
• Coordinate outsourcing and maintenance service requests when required.
• Brief students and staff on laboratory safety procedures and emergency protocols.
• Update and maintain the laboratory safety checklist twice a year.
• Check expiry dates of fire extinguishers, fire blankets, and first aid kits.
• Conduct HIRARC briefings for FYP and postgraduate students.
• Lead incident response training and ensure accident/incident reports are completed.
• Maintain laboratories in compliance with EAC requirements.
• Participate in EAC documentation and audits.
• Prepare laboratories for external visits (marketing, audits, panel inspections).
• Demonstrate lab equipment and facilities to visitors.
• Plan interactive or promotional lab activities during school visits to showcase the CME program.

Skills

Laboratory management

SOP development

Safety compliance

Documentation

Waste management

Procurement

Vendor liaison

Training

Education

Bachelor’s Degree in Chemical Engineering

Bachelor’s Degree in Mechanical Engineering

Job description

Xiamen University Malaysia (XMUM) seeks a capable Laboratory Operations Coordinator to manage assigned laboratories, ensure SOPs are current, monitor usage, and uphold safety standards for teaching and research across CME facilities.

The role includes maintaining 6S practices, equipment checks, waste handling, procurement liaison, and supporting staff and students with experiments while coordinating safety trainings and preparing for audits and external visits.