Kitchen Administrator

PULLMAN KUALA LUMPUR CITY CENTRE HOTEL & RESIDENCES; Kuala Lumpur; On-site; MYR 54,000 - 78,000; Full time

Benefits offered by this job

Medical

Dental

Annual Increment

Bonus

Sports

Job summary

Pullman Kuala Lumpur City Centre Hotel And Residences invites applications for a Kitchen Administrator to provide essential clerical support to the Executive Chef and culinary team. You will maintain accurate kitchen records, prepare correspondence, and assist with staff schedules and training documentation in a fast-paced hotel environment.

Prospective candidate should have a Diploma or Certificate in Hotel Management or related field and strong MS Office skills, with prior experience in a

Qualifications

• Strong administrative, organizational, filing, and documentation skills.
• Good written and verbal communication in English.
• Experience in a kitchen/culinary administrative role is preferred.

Responsibilities

• Provide daily administrative and clerical support to the Executive Chef and Culinary team.
• Maintain accurate and organized kitchen records, files, reports, forms, checklists, and documentation.
• Prepare and manage correspondence, reports, notices, memos, meeting minutes, and kitchen-related documents.
• Assist with staff schedules, duty rosters, attendance and training records.
• Coordinate meetings, briefings, trainings, and maintain records.
• Process purchase requisitions, supply requests, and other documentation.
• Liaise with Purchasing and Stores about orders, deliveries, and stock availability.
• Monitor kitchen administrative expenses, invoices, and purchase orders.
• Maintain records related to food safety, HACCP, hygiene, and temperature logs.

Skills

Administrative skills

Organizational skills

Documentation

Communication

Attention to detail

English proficiency

Education

Diploma or Certificate in Hotel Management, Hospitality Management, Business Administration, Food & Beverage Management

Tools

Microsoft Office

Job description

The Kitchen Administrator provides efficient administrative and clerical support to the Executive Chef and Culinary team, ensuring accurate documentation, effective communication, and smooth coordination of daily kitchen operations. The role works closely with Culinary, Stewarding, Purchasing, Stores, Human Resources, Finance, and other hotel departments.

Responsibilities

Provide daily administrative and clerical support to the Executive Chef, Sous Chefs, and Culinary team.

Maintain accurate and organized kitchen records, files, reports, forms, checklists, and departmental documentation.

Prepare and manage correspondence, reports, notices, memos, meeting minutes, and other kitchen-related documents.

Assist with preparation and maintenance of kitchen staff schedules, duty rosters, attendance records, leave records, and training documentation.

Coordinate departmental meetings, briefings, training sessions, and maintain relevant records.

Assist with the preparation and processing of purchase requisitions, supply requests, maintenance requests, and other departmental documentation.

Liaise with Purchasing and Stores regarding orders, deliveries, stock availability, and kitchen operating supplies.

Assist with monitoring kitchen administrative expenses, invoices, purchase orders, and supporting documents where required.

Maintain records related to food safety, HACCP, hygiene, cleaning schedules, temperature logs, and other compliance documentation.

Assist the Executive Chef with preparation of monthly reports, inventories, statistics, forecasts, and other management information.

Coordinate and maintain menus, recipes, function sheets, event information, and other culinary documents.

Provide administrative support for banquets, special events, VIP requirements, promotions, and other culinary activities.

Follow up on outstanding requests, equipment maintenance, repairs, and other operational matters to ensure timely completion.

Maintain confidentiality of staff information, departmental records, management communications, and business information.

Ensure proper filing, document control, and timely retrieval of kitchen records.

Communicate professionally with hotel departments, suppliers, contractors, and other external parties when required.

Ensure all administrative duties are carried out in accordance with hotel policies, procedures, and standards.

Support the Executive Chef in maintaining an organized, efficient, and well-documented kitchen operation.

Perform other reasonable duties assigned by the Executive Chef or Hotel Management.

Qualifications

Diploma or Certificate in Hotel Management, Hospitality Management, Business Administration, Food & Beverage Management, or a related discipline. Relevant experience may be considered.

Previous experience in a Kitchen Administrator, Culinary Administrator, F&B Administrator, or similar administrative role within a five-star hotel, luxury resort, restaurant, or hospitality environment is preferred.

Good understanding of hotel, kitchen, or food and beverage operations is an advantage.

Strong administrative, organizational, filing, and documentation skills.

Good computer skills, particularly Microsoft Office applications and general office systems.

Strong attention to detail with the ability to maintain accurate records and meet deadlines.

Good written and verbal communication skills with a strong command of English.

Ability to manage multiple administrative tasks and prioritize work in a fast-paced environment.

Good interpersonal skills with the ability to work effectively with Chefs, colleagues, hotel departments, suppliers, and external parties.

Professional, organized, proactive, reliable, and service-oriented personality.

Able to maintain confidentiality and handle sensitive departmental information appropriately.

Willing to work flexible hours, weekends, public holidays, and hotel events when required.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Hotel & Accommodation Services 101-1,000 employees

Global nomads have a hub away from home. The light-filled lobby, abstract chandelier and spiral marble staircase welcome guests to the Pullman Kuala Lumpur City Centre Hotel And Residences. Two distinctive towers house 450 rooms and suites and 157 residences with sweeping views of KL’s glittering skyline. For a night or a month, travellers have a vibrant space to work and play.

Pullman is near where globetrotters want to be a short walk from Raja Chulan Monorail station and opposite the Pavilion Kuala Lumpur luxury mall. Pullman is in bustling Bukit Bintang, the city’s shopping, dining and business centre.

Four restaurants and three bars offer the best of local and international cuisine. Free high-speed Wi-Fi keeps adventurers connected, wherever they are in the hotel. State-of-the-art facilities, versatile spaces and dedicated event managers let guests focus on work. The spa, fitness centre and outdoor pool energise play and downtime. The newly renovated Grand Ballroom caters to weddings and banquets.

Pullman welcomes demanding travellers – for business and pleasure.

Global nomads have a hub away from home. The light-filled lobby, abstract chandelier and spiral marble staircase welcome guests to the Pullman Kuala Lumpur City Centre Hotel And Residences. Two distinctive towers house 450 rooms and suites and 157 residences with sweeping views of KL’s glittering skyline. For a night or a month, travellers have a vibrant space to work and play.

Pullman is near where globetrotters want to be a short walk from Raja Chulan Monorail station and opposite the Pavilion Kuala Lumpur luxury mall. Pullman is in bustling Bukit Bintang, the city’s shopping, dining and business centre.

Four restaurants and three bars offer the best of local and international cuisine. Free high-speed Wi-Fi keeps adventurers connected, wherever they are in the hotel. State-of-the-art facilities, versatile spaces and dedicated event managers let guests focus on work. The spa, fitness centre and outdoor pool energise play and downtime. The newly renovated Grand Ballroom caters to weddings and banquets.

Pullman welcomes demanding travellers – for business and pleasure.

Perks and benefits Medical Dental Allowance, Annual Increment, Bonus, Sports, Free M

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