Junior Company Secretary (Mandarin Speaker)

Maximode Management Consultation Sdn. Bhd.; Seri Kembangan; On-site; MYR 24,000 - 36,000; Full time

Job summary

Jora Malaysia is seeking a detail‑oriented Corporate Secretarial Assistant to handle company secretarial matters, maintain statutory records, prepare directors’ and shareholders’ resolutions, annual returns, AGM/EGM notices, and related documents in strict compliance with the Companies Act 2016.

Fresh graduates are encouraged to apply; bilingual ability in English and Mandarin will help liaise with Mandarin‑speaking clients.

Qualifications

• Diploma or degree in Business Studies, Business Administration, Corporate Administration, Company Secretarial, Accounting, Finance, or equivalent.
• Able to communicate in English and Mandarin to liaise with Mandarin-speaking clients, including customers from China.
• Fresh graduates are encouraged to apply.
• Basic knowledge of Microsoft Office and MS Excel; familiarity with AutoCount, SQL, UBS or other accounting software is a plus.
• Preferably specialised in Company Secretarial, Corporate Administration, Accounting, Finance, or related field.

Responsibilities

• Handle corporate secretarial matters, including the incorporation of companies.
• Maintain statutory records and ensure compliance with the Companies Act 2016 and other regulations.
• Prepare directors' and shareholders' resolutions, Annual Returns, AGM and EGM notices and minutes, and other corporate secretarial documents.
• Prepare and lodge statutory documents with authorities within deadlines.
• Maintain accurate filing and documentation of corporate records.
• Liaise with clients, regulatory authorities, and internal teams on company secretarial matters.
• Assist with day-to-day corporate secretarial and administrative duties as assigned.

Skills

Bilingual English/Mandarin

Education

Diploma or Degree in Business Studies/Related

Tools

AutoCount

SQL

UBS

MS Excel

Job description

Jora Malaysia is seeking a detail‑oriented Corporate Secretarial Assistant to handle company secretarial matters, maintain statutory records, prepare directors’ and shareholders’ resolutions, annual returns, AGM/EGM notices, and related documents in strict compliance with the Companies Act 2016.

Fresh graduates are encouraged to apply; bilingual ability in English and Mandarin will help liaise with Mandarin‑speaking clients.