Internship Intern - Operations / Event Management / Logistics or Supply Chain

THE CONCEPT EXHIBITION (M) SDN BHD; Kepong; On-site; MYR 8,928 - 13,392; Full time

Job summary

The Concept Exhibition (M) Sdn Bhd is seeking an Operations Intern in Kuala Lumpur to support planning, coordination, and execution of company events and daily operations. You will gain hands-on exposure to event management, logistics, administration, and cross-department collaboration.

Responsibilities include planning event operations, preparing exhibitor kits, coordinating with suppliers and vendors, on-site setup and dismantling, and maintaining SOPs and operation trackers.

Qualifications

• Currently pursuing a diploma/degree in events, hospitality, business, or related fields.
• Willingness to learn and support on-site event operations.
• Strong organizational and communication skills.

Responsibilities

• Assist in planning and coordinating event operations before, during, and after exhibitions.
• Prepare exhibitor kits, registration materials, signage, and event documents.
• Support exhibitor and vendor registration processes.
• Set up and dismantle event venues.
• Coordinate with suppliers and track delivery schedules.
• Maintain operational records and update trackers.
• Provide on-site assistance during exhibitions and events.

Skills

Event planning

Logistics coordination

Administrative support

Vendor management

Tools

Microsoft Office

Excel

Venue logistics software

Job description

Job Scope: Operations Intern

Position Overview

As an Operations Intern, you will support the Operations team in ensuring the smooth planning, coordination, and execution of company events and daily operational activities. This internship provides hands-on exposure to event management, logistics, administration, and cross-department coordination.

Key Responsibilities

1. Event Operations

* Assist in planning and coordinating event operations before, during, and after exhibitions.

* Prepare exhibitor kits, registration materials, signage, and event documents.

* Support exhibitor and vendor registration processes.

* Assist in setting up and dismantling event venues.

* Ensure event materials and equipment are ready according to schedule.

2. Logistics & Coordination

* Coordinate with suppliers, contractors, and service providers.

* Monitor delivery schedules and ensure timely collection of event materials.

* Track inventory of event equipment, promotional materials, and office supplies.

* Assist in transportation and logistics arrangements.

3. Administrative Support

* Prepare operational documents, reports, and checklists.

* Maintain proper filing of operational records.

* Update internal databases and operational trackers.

* Assist in preparing quotations, purchase requests, and expense records.

4. Cross-Department Support

* Work closely with the Sales, Marketing, Creative, and Finance teams.

* Coordinate internal communication to ensure project timelines are met.

* Assist in following up with exhibitors, sponsors, and partners when required.

5. Customer & Exhibitor Support

* Respond to basic enquiries from exhibitors and visitors.

* Assist exhibitors with registration, booth information, and event guidelines.

* Provide on-site assistance during exhibitions and company events.

6. Operational Improvement

* Assist in documenting and updating Standard Operating Procedures (SOPs).

* Identify opportunities to improve operational efficiency.

* Support digitalisation initiatives by organising documents and maintaining shared files.

7. General Duties

* Perform any other operational or administrative duties assigned by the Operations Manager or Management.

* Support company projects and ad hoc assignments when required.

Learning Opportunities

During this internship, you will gain exposure to:

* Event Management & Exhibition Operations

* Project Coordination

* Vendor & Supplier Management

* Logistics Planning

* Operations Administration

* Business Process & SOP Documentation

* Team Collaboration & Communication

* Problem Solving in Live Event Environments

[Apply now at https://my.hiredly.com/jobs/jobs-malaysia-the-concept-exhibition-m-sdn-bhd-job-internship-intern-operations-event-management-logistics-or-supply-chain] ]]>