Human Resources Coordinator

VH Distribution Sdn. Bhd.; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Professional development

Friendly working environment

Career growth opportunities

5 Working days

Medical and Hospitalisation Leave

Annual Leave

EPF

SOCSO

EIS

Job summary

VH Distribution Sdn. Bhd. is seeking an HR Administrative professional to support HR functions, recruitment, payroll, and document management. The ideal candidate holds at least a diploma or degree in Administration/Management/HR and has 2–3 years of related experience.

You will work closely with the HR team, handle documentation, and ensure smooth operations, with a focus on confidentiality and accuracy. Proficiency in MS Office and MS Project is preferred.

Qualifications

• Candidate possesses at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.
• Min. 2 to 3 years working experience in Administration HR is advantageous.
• Good working attitude and a team player with a results orientation.
• Independent, good communication skills, and a fast learner.
• Good interpersonal, verbal and written English skills.
• Good analytical skills and ability to solve problems innovatively.
• Confidential, trustworthy with a strong work ethic.

Responsibilities

• Work closely with HR team to ensure HR functions run efficiently and effectively.
• Handle recruitment for all levels, interview arrangements, documentation and employment contracts.
• Prepare HR letters (confirmation, increment, promotion, warnings, show cause, termination).
• Monitor overtime and staff claims; maintain payroll and statutory contributions (EPF, SOCSO, EIS, PCB).
• Maintain staff records: personal files, attendance, compensation, benefits and leaves.
• Coordinate with recruitment agencies to source candidates for specific roles.
• Monitor attendance/leave records and ensure SOP compliance.

Job description

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Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.

Min. 2 to 3 years working experience in Administration HR is advantage.

Good working attitude, a team player, result oriented.

Independent, good communication skills and fast learner.

Good interpersonal, communication, verbal and written skills in English.

Good analytical skill, able to solve problems in innovative ways.

Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.

Proficient in MS Project and MS Office skills.

Self-starter and ability to work independently and as a member of a team.

Timely and perfect attendance.

Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Requirement

• Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.
• Min. 2 to 3 years working experience in Administration HR is advantage.
• Good working attitude, a team player, result oriented.
• Independent, good communication skills and fast learner.
• Good interpersonal, communication, verbal and written skills in English.
• Good analytical skill, able to solve problems in innovative ways.
• Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.
• Proficient in MS Project and MS Office skills.
• Self-starter and ability to work independently and as a member of a team.
• Timely and perfect attendance.
• Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Responsibility

• Work closely with all HR team to ensure that all HR functions are carried out in an efficient and effective manner.
• Handling recruitment for all level job post, interview arrangement, documentation and preparation of employment contract.
• Prepare all related HR letter such as confirmation letter, increment letter, promotion letter, warning letter, show cause letter, termination letter etc.
• Responsible in checking overtime and other claim issued by staff and management.
• Maintaining all HR records such as staff personal files, attendance, compensation, health and medical insurance and leave.
• Working with recruitment agencies to source for candidates for specific job positions.
• Monitoring and reporting staff attendance or Leave records on timely manner.
• Assist to oversee the compliance of all SOPs and rules, regulations of the Company.
• Responsible to establish, implement, and review HR policy, procedure and distribute memorandum.
• Familiar with Key Performance Indicator (KPI) and liaise with respective HOD’s.
• UBS Software know-how is advantage.
• Payroll management; Maintain employees payroll records, processed monthly salaries, managed salary adjustments, handle statutory contributions (EPF, SOCSO, EIS, PCB) and managed final salary settlements.
• Coordinate with local collage's' / university regarding internship students.
• Responsibilities may different from time to time and must be updated and recorded accordingly.
• Any other ad hoc assignments as and when arising.

Benefits

• Professional development
• Good and friendly working environment
• Career growth opportunities
• 5 Working days
• Medical and Hospitalisation Leave
• Annual Leave
• EPF
• SOCSO
• EIS