HR Coordinator

VH Distribution Sdn. Bhd.; Shah Alam; On-site; MYR 39,000 - 61,000; Full time

Benefits offered by this job

Professional development

Good and friendly working environment

Career growth opportunities

5 Working days

Medical and Hospitalisation Leave

Annual Leave

EPF

SOCSO

EIS

Job summary

VH Distribution Sdn. Bhd. is seeking an Administration/HR professional in Shah Alam to support HR functions and recruitment.

The successful candidate will handle end-to-end recruitment, compose HR letters, maintain staff records, payroll, and ensure compliance with SOPs. Strong communication in English and ability to work independently and in a team are essential.

Qualifications

• Candidate must possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.
• Minimum 2–3 years of experience in Administration/HR is advantageous.
• Good attitude, a team player, results-oriented.
• Independent with good communication skills and fast learner.
• Good interpersonal, verbal and written English.
• Strong analytical skills and problem-solving abilities.
• Responsible, trustworthy with a can-do attitude and integrity.
• Proficient in MS Project and MS Office.
• Self-starter able to work independently and in a team.
• Punctual with excellent attendance.
• Ability to maintain confidentiality; trustworthy and respectful.

Responsibilities

• Work closely with HR team to ensure HR functions run efficiently.
• Handle recruitment for all levels: interview arrangements, documentation, and employment contracts.
• Prepare HR letters such as confirmation, increment, promotion, warning, show cause, etc.
• Check overtime and other staff claims.
• Maintain HR records: personal files, attendance, compensation, benefits, leave.
• Coordinate with local colleges/universities regarding internships.
• Monitor and report staff attendance and leave.
• Ensure SOPs and company regulations are followed.
• Establish, implement, review HR policies and distribute memos.
• Familiar with KPI; coordinate with HODs.
• Payroll management including salary processing and statutory contributions.
• Any other ad hoc duties as needed.

Skills

Team player

Good communication

Analytical thinking

Fast learner

Education

SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource

Tools

MS Project

MS Office

Job description

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Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.

Min. 2 to 3 years working experience in Administration HR is advantage.

Good working attitude, a team player, result oriented.

Independent, good communication skills and fast learner.

Good interpersonal, communication, verbal and written skills in English.

Good analytical skill, able to solve problems in innovative ways.

Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.

Proficient in MS Project and MS Office skills.

Self-starter and ability to work independently and as a member of a team.

Timely and perfect attendance.

Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Requirement

• Candidate possess at least a SPM/Certificate/Diploma/Degree in Administration/Management/Human Resource or related fields.
• Min. 2 to 3 years working experience in Administration HR is advantage.
• Good working attitude, a team player, result oriented.
• Independent, good communication skills and fast learner.
• Good interpersonal, communication, verbal and written skills in English.
• Good analytical skill, able to solve problems in innovative ways.
• Responsible person and a good team player with positive “can do” attitude, accountable, willing to go the extra miles, and good interpersonal skills.
• Proficient in MS Project and MS Office skills.
• Self-starter and ability to work independently and as a member of a team.
• Timely and perfect attendance.
• Ability to maintain a high level of confidentiality regarding team member and management. Trustworthy, with a strong work ethic founded upon honesty, integrity, commitment, and respect.

Responsibility

• Work closely with all HR team to ensure that all HR functions are carried out in an efficient and effective manner.
• Handling recruitment for all level job post, interview arrangement, documentation and preparation of employment contract.
• Prepare all related HR letter such as confirmation letter, increment letter, promotion letter, warning letter, show cause letter, termination letter etc.
• Responsible in checking overtime and other claim issued by staff and management.
• Maintaining all HR records such as staff personal files, attendance, compensation, health and medical insurance and leave.
• Working with recruitment agencies to source for candidates for specific job positions.
• Monitoring and reporting staff attendance or Leave records on timely manner.
• Assist to oversee the compliance of all SOPs and rules, regulations of the Company.
• Responsible to establish, implement, and review HR policy, procedure and distribute memorandum.
• Familiar with Key Performance Indicator (KPI) and liaise with respective HOD’s.
• UBS Software know-how is advantage.
• Payroll management; Maintain employees payroll records, processed monthly salaries, managed salary adjustments, handle statutory contributions (EPF, SOCSO, EIS, PCB) and managed final salary settlements.
• Coordinate with local collage's' / university regarding internship students.
• Responsibilities may different from time to time and must be updated and recorded accordingly.
• Any other ad hoc assignments as and when arising.

Benefits

• Professional development
• Good and friendly working environment
• Career growth opportunities
• 5 Working days
• Medical and Hospitalisation Leave
• Annual Leave
• EPF
• SOCSO
• EIS