Human Resources & Administration Manager

HAWK FILTRATION (SEA) SDN. BHD.; Iskandar Puteri; On-site; MYR 180,000 - 260,000; Full time

Job summary

HAWK FILTRATION (SEA) SDN. BHD. in Malaysia is seeking a hands-on Human Resources & Administration Manager to lead a fast-growing site of 300+ employees.

You will manage a 12–14 person team across HR & Admin, EHS, Facilities, IT and Security, report to the CEO, and partner with Shanghai HQ to align local and group objectives. The role covers recruitment for 2027 expansion, payroll, policy, compliance, CSR/ESG, dormitory, and safety programs, with a strong emphasis on process building and

Qualifications

• Degree in HRM or related field.
• At least 10 years HR experience, including 5 years in HR & Admin managerial role, ideally in manufacturing.
• Strong working knowledge of the Employment Act 1955 and payroll requirements.
• Experience planning annual training programmes and managing HRD Corp claims.
• Proven track record leading audits (RBA/SMETA) and social compliance.
• Knowledge of OSHA 1994 and DOSH requirements.
• Experience managing foreign workers and dormitories under Act 446.
• Exposure to CSR and ESG programmes or reporting.
• Fluent in English and Bahasa Malaysia; Mandarin preferred for Shanghai reporting.
• Hands-on leader able to build systems for a fast-growing site.
• Willing to travel to China occasionally.

Responsibilities

• Lead HR & Admin across five teams, set KPIs and run reviews.
• Align with Shanghai HQ and report to CEO on HR performance.
• Chair Safety & Health, Emergency Response, First Aider, 5S, Green Committees.
• Run end-to-end recruitment to support 2027 expansion.
• Manage labour supply, agencies and foreign worker processes.
• Oversee payroll, policies, and employee relations under Employment Act 1955.
• Drive audits (RBA/SMETA) and social compliance, ESG initiatives.
• Develop training plans, HRD Corp claims, and onboarding programs.
• Ensure EHS, CSR/ESG, dormitory and waste management programs.

Education

Degree in Human Resource Management or a related field

Job description

Human Resources & Administration Manager

We are the Malaysian manufacturing arm of a Shanghai-headquartered filtration group. Our site has grown from about 200 to 300 employees in one year, with 124 more hires planned for 2027. We are looking for a hands‑on HR & Admin Manager to lead us through this next stage of growth. Alongside HR and administration, the role covers training and development, audits, EHS, CSR, ESG, dormitory management, and waste management.

About the role

You will be the most senior HR and administration leader on site, reporting directly to the CEO. You will lead a team of 12–14 people across five teams: HR & Admin, Environment, Safety & Health (ESH), Facilities, IT and Security. You will also manage the outsourced security vendor and contract cleaners.

You will link Shanghai HQ, the China management team and our local workforce. You will also step in to support cross‑departmental needs.

Key responsibilities

Leadership & organisation

Lead the HR department, set KPIs and job descriptions for each role, and run probation and performance reviews.

Partner with department heads through monthly alignment meetings. Report HR performance to the CEO and present to Group leadership at Shanghai HQ.

Chair the Safety & Health Committee, Emergency Response Team, First Aider Team, 5S Team and Green Committee.

Run end‑to‑end recruitment, from operators and QC inspectors to senior management, to support the 2027 expansion.

Manage labour supply and outsourcing agencies for foreign and local workers.

Handle foreign‑worker and expatriate processes: ePLKS, VDR, immigration, FOMEMA, and employment passes.

Run onboarding and orientation for every intake.

Build the annual training plan and budget based on a training needs analysis with department heads.

Deliver compliance and induction training, including RBA, anti‑harassment, anti‑bribery, PDPA, and 5S.

Coordinate safety and technical training (first aid, forklift, emergency response) with external providers.

Manage HRD Corp grant applications and claims, and keep training records and attendance.

Develop staff through coaching, succession planning, and internal promotion.

Payroll, policy & employee relations

Oversee payroll and statutory submissions: EPF, SOCSO, EIS, PCB/MTD, CP8D and the Minimum Wages Order.

Handle outsourced agency recruitment and labour, and process service‑vendor payments.

Maintain the Employee Handbook and bilingual (English/Bahasa Malaysia) policies and SOPs.

Manage domestic inquiries, show‑cause, terminations, grievances, and whistleblowing under the Employment Act 1955.

Audits & social compliance

Own the audit calendar and lead preparation for RBA, SMETA/Sedex, customer and third‑party audits, plus statutory inspections (DOSH, JTK, BOMBA, DOE).

Maintain the social‑compliance system to RBA Code v8.0, SA8000 and amfori BSCI, with internal audits and corrective action plans (CAPA).

Prepare audit evidence packs, the minimum‑wage register and supplier due diligence records.

Keep anti‑bribery (MACC Act s.17A) and data‑protection (PDPA 2010) controls in place.

Environment, Health & Safety (EHS)

Drive OSHA 1994 compliance: HIRARC, chemical SDS register, emergency response, heat‑stress control and indoor air quality (DOSH ICOP 2010).

Plan and deliver the annual safety training programme, including first aid, forklift, and full‑site fire drills with BOMBA.

Run the 5S/6S programme and regular EHS inspections.

CSR & ESG

Own the company CSR/ESG roadmap and lead the green committee.

Run sustainability initiatives such as recycling programmes, and report ESG progress to the CEO and Group HQ.

Respond to customer ESG and supplier‑conformance requirements.

Lead employee engagement, welfare and community activities.

Dormitory management

Keep worker accommodation compliant with Act 446 and maintain the Accommodation Certificate.

Enforce dormitory rules and run regular hostel inspections and worker interviews to RBA standards.

Manage dormitory upkeep, vendors, and worker welfare issues.

Manage scheduled waste under EQA 1974, including eSWIS records and licensed contractors.

Maintain the Waste Management Procedure and resolve disposal issues across departments.

Facilities, security & IT

Oversee facilities maintenance, contractors, site security and IT infrastructure.

Requirements

Degree in Human Resource Management or a related field.

At least 10 years of HR experience, including 5 years in an HR & Admin managerial role, ideally in manufacturing.

Strong working knowledge of the Employment Act 1955, the Industrial Relations Act 1967, and Malaysian payroll statutory requirements.

Experience planning annual training programmes and managing HRD Corp claims.

Proven track record leading RBA, SMETA, or customer social‑compliance audits.

Working knowledge of OSHA 1994, DOSH requirements, and running EHS programmes.

Experience managing foreign workers, labour agencies and worker dormitories under Act 446.

Exposure to CSR and ESG programmes or reporting.

Proficient in English and Bahasa Malaysia. Mandarin is required to communicate and report to Shanghai HQ and the China management team.

A hands‑on leader who can build systems from scratch and keep pace with a fast‑growing site.

Willing to travel to China occasionally.

Advantages: Auditor training, social compliance and ISO knowledge, or experience chairing a committee.