HR Shared Services Specialist - Payroll (SG/MY)

Antares Management Services; Selangor; On-site; MYR 67,000 - 100,000; Full time

Job summary

Antares Management Services seeks an HR Shared Services Executive to support end-to-end employee lifecycle for group entities and clients, including onboarding, payroll, and offboarding. You will ensure accurate HR records, payroll inputs and documentation within timelines.

You will process monthly Singapore and Malaysia payroll inputs, handle employee movements, verify discrepancies and perform self-checks before submission to the checker.

Qualifications

• Diploma or Degree in Human Resources, Business Administration or a related discipline.
• Minimum 2–3 years of relevant HR operations, HR Shared Services and/or payroll experience.
• Hands-on exposure to employee lifecycle administration.
• Hands-on experience in Singapore and Malaysia payroll is strongly preferred.
• Working knowledge of payroll-related statutory requirements and employment practices in Singapore and Malaysia.

Responsibilities

• Manage end-to-end HR administration from onboarding through offboarding.
• Prepare employment contracts, confirmation, contract renewal, promotion, salary adjustment, redesignation and other employee movement documentation.
• Maintain accurate employee records and personnel files in HR systems.
• Ensure required statutory/government registrations, updates and cessation activities are completed within timelines.
• Monitor employee lifecycle milestones and follow up on upcoming actions.
• Prepare and process monthly Singapore and Malaysia payroll inputs.
• Process employee movements including new joiners, resignations, salary changes, allowances, overtime, leave deductions, claims and other payroll adjustments.
• Reconcile payroll inputs against HR records and supporting documents.
• Perform self-check and validation before submitting payroll to the checker.
• Investigate and resolve discrepancies before payroll approval and payment.
• Manage resignations, contract expiry, cessation and other employee separations.
• Prepare final salary calculations and applicable payments.
• Complete offboarding documentation and HR system updates accurately and on time.
• Administer leave, attendance, benefits and employee records within scope.
• Maintain HR trackers, reports and audit trails.
• Respond to routine HR enquiries and escalate complex matters appropriately.
• Support audits, payroll reconciliation and continuous improvement of HRSS processes.

Skills

Payroll

HR operations

Attention to detail

Microsoft Excel

Communication skills

Confidentiality

Problem-solving

Education

Diploma in HR

Degree in HR

Tools

HRIS/HRMS

Payroll systems

Job description

Antares Management Services seeks an HR Shared Services Executive to support end-to-end employee lifecycle for group entities and clients, including onboarding, payroll, and offboarding. You will ensure accurate HR records, payroll inputs and documentation within timelines.

You will process monthly Singapore and Malaysia payroll inputs, handle employee movements, verify discrepancies and perform self-checks before submission to the checker.