HR Operations & Payroll Specialist

Emax Beauté International Sdn Bhd; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Benefits offered by this job

Bonus and incentives

Staff purchase / free treatment

Productive atmosphere with work life/b

Flexible scheduling

Job summary

EMAX Beauté International is seeking an HR Executive in Kuala Lumpur to support payroll, attendance, documentation, and asset management. You will maintain accurate records, issue letters, and ensure regulatory compliance across the HR function.

The role requires 1–2 years of HR generalist experience in retail, proficiency with HR software, and fluency in Mandarin, English and Malay. This is a hands-on position with a focus on accuracy and confidentiality.

Qualifications

• A diploma or degree in Human Resources or a related field is preferred.
• At least 1-2 years of work experience as a HR generalist in the retail industry will be an advantage.
• Understanding of relevant local labor laws and regulations to ensure compliance in HR practices.
• Previous experience in HR support roles is an advantage.
• Familiar with Rymnet HRMS system will be an advantage.
• Strong organizational skills and attention to detail.
• Proficient in using HR and inventory management software.
• Required language(s): Mandarin, English and Malay

Responsibilities

• Prepare and issue various employee letters (e.g., Promotion, Confirmation, Transfer, Show Cause, Acceptance of Resignation & Letter of Acceptance).
• Document correspondence and ensure proper filing by updating employee files
• Track the status of signed letters and maintain accurate records
• Monitor staff attendance, checking for leave, off days or absences
• In charge of monthly payroll process, encompassing leaves, allowances, incentives, commissions, claims, deductions, overtime, and statutory contributions (EPF, SOCSO, Income Tax, HRDF).
• Ensure precision and punctuality in payroll calculations, processing, and compliance with statutory submissions by computing & compiling the commissions, incentives, allowances, claims, leaves, and deductions, facilitating seamless updates in the payroll system.
• Manage the Referral Incentive program by tracking referred employees' progress and eligibility.
• Manage employee personal files within the payroll system and internal drives, ensuring confidentiality and compliance.
• Asset and Inventory Management:
• Manage the inventory of uniforms, access cards, laptops, and other company assets.
• Issue, track, and maintain records of these items for all employees.
• Coordinate the return of assets when employees leave the company.
• Additional Assignment: Take on any assignments or tasks from the superior as required, ensuring timely and effective completion.

Skills

HR generalist experience

Rymnet HRMS

HR software

Mandarin

English

Malay

Organizational skills

Education

Diploma/Degree in HR

Tools

Rymnet HRMS

HRMS software

Job description

EMAX Beauté International is seeking an HR Executive in Kuala Lumpur to support payroll, attendance, documentation, and asset management. You will maintain accurate records, issue letters, and ensure regulatory compliance across the HR function.

The role requires 1–2 years of HR generalist experience in retail, proficiency with HR software, and fluency in Mandarin, English and Malay. This is a hands-on position with a focus on accuracy and confidentiality.