HR Operations Intern: Onboarding & Compliance

Taylor's Education Group; Subang Jaya; On-site; MYR 8,900 - 17,000; Full time

Job summary

Jora Malaysia is offering an internship to provide administrative and operational support to the Employee Transitions & Compliance team, handling teaching permit and work permit applications, employment contract administration, and new hire onboarding processes.

The intern will help ensure timely, accurate, and compliant execution of transitions activities, maintain data integrity, assist with document verification, onboarding checklists, and support reporting and audits.

Qualifications

• Preferably possess at least a Degree from a recognized institution in the field relevant to the appointment.
• No prior work experience required.
• Previous internship or administrative experience will be an advantage.

Responsibilities

• Assist in preparing, compiling, and reviewing documentation required for teaching permit and work permit applications and renewals.
• Support submission and tracking of permit applications with relevant government authorities and regulatory bodies.
• Maintain organized and confidential employee immigration and permit records.
• Provide support to follow up on application status updates.
• Assist with the preparation of employment contracts, contract amendments, and related employment documentation using approved templates.
• Assist with stamping processes in accordance with company and statutory requirements.
• Ensure proper filing, record keeping, and document management of signed contracts.
• Verify completeness and accuracy of employee documentation before onboarding.
• Support onboarding activities for new employees, including document collection and verification.
• Coordinate pre-employment requirements and onboarding checklists.
• Facilitate communication with new hires regarding onboarding documentation and joining requirements.
• Support induction and orientation logistics as required.
• Assist with the update of reports and trackers related to permit status, onboarding progress, and contract administration.
• Ensure compliance with data privacy, confidentiality, and record retention requirements.
• Identify discrepancies in employee records and escalation issues when necessary.
• Provide administrative support for HR operational activities and projects.
• Support process improvement initiatives and documentation updates.
• Assist with document compilation for audits.
• Perform other duties and ad hoc assignments as delegated by the HR Operations team.

Skills

HR practices

MS Excel

MS Word

MS PowerPoint

Time management

Confidentiality

Interpersonal skills

Analytical thinking

Data accuracy

Attention to detail

Travel to Subang Jaya

Education

Bachelor's degree

Job description

Jora Malaysia is offering an internship to provide administrative and operational support to the Employee Transitions & Compliance team, handling teaching permit and work permit applications, employment contract administration, and new hire onboarding processes.

The intern will help ensure timely, accurate, and compliant execution of transitions activities, maintain data integrity, assist with document verification, onboarding checklists, and support reporting and audits.