HR Operations & Compliance Specialist

NOV; Kulai; On-site; MYR 60,000 - 96,000; Full time

Job summary

NOV is seeking a capable HR Administrator in Malaysia to manage end-to-end recruitment, including requisitions, advertising, screening, interviews, offers and onboarding. You will also administer the HR HUB system, maintain employee records, and liaise with Payroll and HR Central to ensure data accuracy and compliance.

The role involves handling contract workforce records, government submissions like SOCSO, and coordination of training documentation with HRD Corp.

Qualifications

• Bachelor's degree in business administration or related field.
• 3–5 years of relevant working experience.
• Proficiency in Microsoft Office.
• Strong communication and interpersonal abilities.

Responsibilities

• Manage the end-to-end recruitment process including raising requisitions, advertising vacancies, screening candidates, coordinating interviews, preparing offers, and onboarding new employees.
• Administer and maintain the HR HUB system by creating employee profiles, updating records, processing new hires, resignations, and ensuring data accuracy and audit compliance.
• Coordinate new hire documentation including employment letters, medical check-ups, bank account opening, HR induction, personnel files, and communication with Payroll and HR Central.
• Handle HR administration by maintaining employee records, job descriptions, HR databases, onboarding materials, and supporting payroll-related system issues through HR Central ticket management.
• Manage contract workforce administration including maintaining contract worker records, verifying invoices, tracking manpower movement, and liaising with labour agencies.
• Prepare and submit government-related documentation including SOCSO (PERKESO) claims for local and foreign employees, and follow up on claim status.
• Coordinate training administration by compiling training documents, managing HRD Corp grant applications and claims, and liaising with training providers and HRD Corp.
• Prepare and maintain HR reports such as headcount, manpower tracking, turnover, government submissions, and other management reports.
• Provide general HR administrative support and assist the HR Manager with reporting, audits, compliance, and other HR operational activities as required.

Skills

Communication skills

Interpersonal skills

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

NOV is seeking a capable HR Administrator in Malaysia to manage end-to-end recruitment, including requisitions, advertising, screening, interviews, offers and onboarding. You will also administer the HR HUB system, maintain employee records, and liaise with Payroll and HR Central to ensure data accuracy and compliance.

The role involves handling contract workforce records, government submissions like SOCSO, and coordination of training documentation with HRD Corp.