HR Manager

M&J Supply Chain Services Sdn Bhd; Serendah; On-site; MYR 120,000 - 180,000; Full time

Job summary

M&J Supply Chain Services Sdn Bhd in Serendah, Selangor seeks an experienced HR Manager to lead a multi-disciplinary HR function in a fast-growing energy-related manufacturing environment.

You will manage recruitment, payroll, industrial relations, compliance with Malaysian Labour Law, and drive cost-saving initiatives while developing people strategies.

Qualifications

• Bachelor's degree or professional HR certification required.
• Proven track record in manufacturing or engineering HR.
• Strong knowledge of Malaysian Labour Law and Industrial Relations.

Responsibilities

• Negotiate with training providers and vendors to cut costs by 10-15% annually.
• Oversee payroll processing and benefits administration.
• Lead end-to-end recruitment and workforce planning.
• Ensure compliance with industrial relations processes and safety standards.

Skills

Native Chinese Speaker

Leadership

Negotiation

English proficiency

BM proficiency

Excel Pivot Tables

Education

Bachelor’s Degree or Professional Certificate in Human Resource Management, Business Administration, Psychology, or related field

Tools

SQL Payroll

Autocount

Info-Tech

HRIS/Payroll software

Microsoft Office

Job description

M&J Supply Chain Services Sdn Bhd - Serendah, Selangor

Negotiate with external training providers, recruitment agencies, and HR software vendors to reduce operational costs by 10-15% annually.

Manage the HR budget (headcount, overtime, medical claims) and provide monthly variance reports to management

Optimize foreign worker hostel and transportation costs through vendor renegotiation and compliance audits

Oversee payroll processing and ensure cost-efficient benefits administration (insurance, allowances, attendance incentives)

Industrial Relations & Compliance

Handle domestic inquiries, disciplinary proceedings, and manage Domestic Inquiry (DI) cases when required.

Act as company representative for Industrial Court matters, Labour Department, and Immigration audits.

Ensure full compliance with OSHA 1994 (collaborating with Safety & Health Officer) for factory operations.

Implement employer branding initiatives on MYFutureJobs, Jobstreet, and LinkedIn to attract green talent.

Maintain and update HR policies, employee handbooks, and code of conduct.

Performance Management & Employee Engagement

Lead annual performance appraisal cycle (KPI setting, mid-year review, year-end evaluation)

Design and implement retention strategies for critical engineering and technicalroles

Organize quarterly town halls, employee recognition programs, and CSRactivities to boost morale

Conduct exit interviews and analyze attrition data to recommend improvements

Payroll, Benefits & HR Operations

Oversee monthly payroll processing for 80-150 employees (wages, OT, allowances, statutory deductions)

Manage HRIS system (e.g., SQL Payroll, Autocount, or Info-Tech) for leave, attendance, and claims

Administer medical benefits, group insurance, and annual leave tracking

Talent Acquisition & Workforce Planning

Lead end-to-end recruitment for all levels (operators to engineers) to support new energy project expansion.

Partner with production and engineering heads to forecast manpower needs for peak manufacturing cycles.

Implement employer branding initiatives on MYFutureJobs, Jobstreet, and LinkedIn to attract green talent.

Manage onboarding, probation reviews, and oboarding processes.

Job Responsibilities

• Negotiate with external training providers, recruitment agencies, and HR software vendors to reduce operational costs by 10-15% annually.
• Manage the HR budget (headcount, overtime, medical claims) and provide monthly variance reports to management
• Optimize foreign worker hostel and transportation costs through vendor renegotiation and compliance audits
• Oversee payroll processing and ensure cost-efficient benefits administration (insurance, allowances, attendance incentives)

Industrial Relations & Compliance

• Handle domestic inquiries, disciplinary proceedings, and manage Domestic Inquiry (DI) cases when required.
• Act as company representative for Industrial Court matters, Labour Department, and Immigration audits.
• Ensure full compliance with OSHA 1994 (collaborating with Safety & Health Officer) for factory operations.
• Implement employer branding initiatives on MYFutureJobs, Jobstreet, and LinkedIn to attract green talent.
• Maintain and update HR policies, employee handbooks, and code of conduct.

Performance Management & Employee Engagement

• Lead annual performance appraisal cycle (KPI setting, mid-year review, year-end evaluation)
• Design and implement retention strategies for critical engineering and technicalroles
• Organize quarterly town halls, employee recognition programs, and CSRactivities to boost morale
• Conduct exit interviews and analyze attrition data to recommend improvements

Payroll, Benefits & HR Operations

• Oversee monthly payroll processing for 80-150 employees (wages, OT, allowances, statutory deductions)
• Manage HRIS system (e.g., SQL Payroll, Autocount, or Info-Tech) for leave, attendance, and claims
• Administer medical benefits, group insurance, and annual leave tracking

Talent Acquisition & Workforce Planning

• Lead end-to-end recruitment for all levels (operators to engineers) to support new energy project expansion.
• Partner with production and engineering heads to forecast manpower needs for peak manufacturing cycles.
• Implement employer branding initiatives on MYFutureJobs, Jobstreet, and LinkedIn to attract green talent.
• Manage onboarding, probation reviews, and oboarding processes.

Job Requirements

Education & Experience

• Minimum 5-7 years of HR experience, with at least 3 years in a managerial/supervisory role.
• Bachelor’s Degree or Professional Certificate in Human Resource Management, Business Administration, Psychology, or related field.
• Proven track record in recruitment for manufacturing or engineering roles.
• Certified HR Professional is a significant advantage.

Skills & Knowledge

• Native Chinese Speaker: Essential for communicating with stakeholders and foreign workers (Mainland China). Proficiency in English and BM is also required.
• Legal Expertise: Strong knowledge of Malaysian Labour Law, Industrial Relations Act, and Employment Act 1955.
• Technical Proficiency: Skilled in HRIS/Payroll software (SQL, Autocount, etc.) and Microsoft Office (Excel Pivot Tables are a must).
• Soft Skills: Strong leadership, conflict resolution, and the ability to work in a fast-paced "new energy" industry with shifting priorities.

Technical Skills Summary

• Software: SQL Payroll, Autocount, Info-Tech, or similar HRIS.
• Compliance Tools: e-CP8D, e-PCB, e-SSP, HRDF/HRD Corp portal.
• Platforms: MYFutureJobs, Jobstreet, LinkedIn Recruiter.
• Operations: Attendance systems (Fingerprint/Face recognition) and digital document management.