HR Internship: Admin, Data & Onboarding Support

Gradiant; Puchong; On-site; MYR 8,900 - 13,000; Part time

Job summary

Gradiant Malaysia Sdn. Bhd. in Selangor offers an HR internship focused on admin tasks, data maintenance, and onboarding support. You will maintain employee records, manage documents in SharePoint, and assist with SAP SuccessFactors data accuracy under supervision.

Role includes supporting HR document preparation, onboarding logistics, and HR events. You will contribute to audits and HR process improvements while gaining hands-on experience in a dynamic environment.

Qualifications

• Assist in maintaining and updating employee records with confidentiality.
• Scan, label, upload, and organise employee documents in SharePoint.
• Track missing or incomplete documents using standard checklists.
• Support data accuracy in SAP SuccessFactors by following up with employees on incomplete information.
• Prepare data checklists (Quarterly Data Clean-Up) and discrepancy lists for HR Executive review.

Responsibilities

• Provide general administrative support to the HR department.
• Prepare HR-related documents, letters, and reports using approved templates under supervision.
• Maintain HR trackers, including probation and contract expiry records.
• Assist in preparing onboarding logistics, orientation materials, and new hire checklists.
• Track the return of company assets and completion of administrative offboarding requirements.
• Support employee offboarding documentation and filing.
• Prepare supporting documentation for training programmes and HRD Corp submissions.
• Support the planning and coordination of employee engagement activities and HR events.
• Assist with event logistics, attendance tracking, and feedback collection.
• Assist in compiling HR documentation and supporting evidence for internal and external audits.

Skills

Data entry

Record keeping

SharePoint

Data accuracy

Onboarding

Tools

SAP SuccessFactors

Job description

Gradiant Malaysia Sdn. Bhd. in Selangor offers an HR internship focused on admin tasks, data maintenance, and onboarding support. You will maintain employee records, manage documents in SharePoint, and assist with SAP SuccessFactors data accuracy under supervision.

Role includes supporting HR document preparation, onboarding logistics, and HR events. You will contribute to audits and HR process improvements while gaining hands-on experience in a dynamic environment.