HR Executive

International Schools Partnership; Pekan Nanas; On-site; MYR 36,000 - 54,000; Full time

Job summary

International Schools Partnership Limited in Malaysia is seeking an HR professional to manage office tasks, recruitment, and expatriate documentation. You will coordinate interviews, background checks, and staff records while liaising with agencies and MOE procedures.

Proficiency in English and Bahasa, strong organizational skills, and experience with HR systems (Workday, iSAMS, SMIPS) are essential to ensure smooth operations and compliant processes across the schools.

Qualifications

• Bachelor’s degree in Human Resources and/or business in related field.
• Ability to deal with people at all levels.
• Good oral and written communication skills – English and Bahasa.
• Excellent interpersonal skills and ability to build rapport with staff.
• Good computer knowledge (MS Office - Excel, Word, Power point).
• Strong organization skills with ability to multi-task.
• Attention to detail.

Responsibilities

• Handle office tasks such as filing, generating reports and presentations.
• Provide scheduling support by booking appointments and preventing conflicts.
• Handle recruitment process – liaise with agencies local and overseas on placement of advertisement for new vacancies; schedule interviews and collect references.
• Ensure all staff are background checked.
• Oversee employee satisfaction and productivity to maintain efficient workplace.
• Process all types of employment visas for expat staff.
• Process teaching permits and all documentation related to MOE.
• Coordinate local authority communications such as MOE, ESD and Immigration.
• Suggest and arrange employee training and development strategies.
• Maintain HR records (staff data, transfers, leaves, medical certificates, claims).
• Screen calls and route to appropriate party.
• Support vendors/administrators as a point of contact.
• Maintain HR systems (Workday, iSAMS, SMIPS) entering and updating data.
• Make travel arrangements (flights, transport, hotels).
• Maintain professional communication via phone, email, mail.
• Expatriate management activities including applying and renewing visas and work permits.

Skills

Interpersonal skills

English communication

Bahasa communication

MS Office

Organizational skills

Education

Bachelor’s degree in HR or related field

Tools

Workday

iSAMS

SMIPS

Job description

Job Description

Job Description

• Handling office tasks, such as filing, generating reports and presentations.
• Provide scheduling support by booking appointments and preventing conflicts
• Handling recruitment process – including hiring, liaise with agencies local and overseas on placement of advertisement for new vacancies. Scheduling job interviews and assisting in interview process such as request for references for new candidates.
• Ensure that all staff are background checked.
• Oversee current employee satisfaction and productivity, ensuring thattheworkplace is always running efficiently.
• Process all types of employment visas for expat staff.
• Process teaching permits and all documentations related to Ministry of Education.
• Local authority communications and applications such as MOE, ESD and Immigration.
• Suggesting/arranging employee training and development strategies.
• Maintains HR records – staff data, transfers, termination, changes in job classifications, tracking of leaves, medical certificates, staff claims etc.
• Screening phone calls and routing callers to appropriate party.
• Serving as a point of contact with certain vendors/administrators
• Maintain HR systems (Workday, iSAMS, SMIPS etc) entering and updating of data.
• Making travel arrangements, such as booking of flights, transport and making hotel reservations etc.
• Maintain polite and professional communication via phone, email and mail.
• Any other duties as may be assigned from time to time.
• Responsible for expatriate management activities which include applying and renewing employment visas, teaching and working permit for the staff.
• undefined

Job Requirements:

• Minimum of Degree in Human Resources and/or business in related field.
• Ability to deal with people at all levels
• Good oral and written communication skills – English and Bahasa
• Excellent interpersonal skills and ability to build rapport with staff.
• Good computer knowledge (MS Office - Excel, Word, Power point)
• Strong organization skills with ability to multi-task.
• Attention to detail.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.