HR Executive

International Schools Partnership; Kuala Lumpur; On-site; MYR 40,000 - 67,000; Full time

Job summary

International Schools Partnership Limited in Kuala Lumpur is seeking an HR/Administration professional to support recruitment, visas and staff welfare across its Malaysian offices. You will handle scheduling, vendor liaison and ensure accurate HR records while delivering high service standards.

The role requires strong communication in English and Bahasa, MS Office proficiency and experience with HR systems in a fast-paced, international environment.

Qualifications

• Ability to work with staff at all levels and maintain confidentiality.
• Excellent verbal and written communication in English and Bahasa.
• Strong organizational skills and attention to detail.

Responsibilities

• Coordinate recruitment, liaise with agencies local and overseas for postings and references.
• Process employment visas and teaching permits for staff and expats.
• Maintain HR records and staff data with accuracy and timeliness.
• Support employee training and development activities and vendor management.

Education

Degree in HR or Business

Tools

Workday

iSAMS

SMIPS

Job description

Job Description

• Handling office tasks, such as filing, generating reports and presentations.
• Provide scheduling support by booking appointments and preventing conflicts
• Handling recruitment process – including hiring, liaise with agencies local and overseas on placement of advertisement for new vacancies. Scheduling job interviews and assisting in interview process such as request for references for new candidates.
• Ensure that all staff are background checked.
• Oversee current employee satisfaction and productivity, ensuring that the workplace is always running efficiently.
• Process all types of employment visas for expat staff.
• Process teaching permits and all documentations related to Ministry of Education.
• Local authority communications and applications such as MOE, ESD and Immigration.
• Suggesting/arranging employee training and development strategies.
• Maintains HR records – staff data, transfers, termination, changes in job classifications, tracking of leaves, medical certificates, staff claims etc.
• Screening phone calls and routing callers to appropriate party.
• Serving as a point of contact with certain vendors/administrators
• Maintain HR systems (Workday, iSAMS, SMIPS etc) entering and updating of data.
• Making travel arrangements, such as booking of flights, transport and making hotel reservations etc.
• Maintain polite and professional communication via phone, email and mail.
• Any other duties as may be assigned from time to time.
• Responsible for expatriate management activities which include applying and renewing employment visas, teaching and working permit for the staff.
• undefined

• Handling office tasks, such as filing, generating reports and presentations.
• Provide scheduling support by booking appointments and preventing conflicts
• Handling recruitment process – including hiring, liaise with agencies local and overseas on placement of advertisement for new vacancies. Scheduling job interviews and assisting in interview process such as request for references for new candidates.
• Ensure that all staff are background checked.
• Oversee current employee satisfaction and productivity, ensuring that the workplace is always running efficiently.
• Process all types of employment visas for expat staff.
• Process teaching permits and all documentations related to Ministry of Education.
• Local authority communications and applications such as MOE, ESD and Immigration.
• Suggesting/arranging employee training and development strategies.
• Maintains HR records – staff data, transfers, termination, changes in job classifications, tracking of leaves, medical certificates, staff claims etc.
• Screening phone calls and routing callers to appropriate party.
• Serving as a point of contact with certain vendors/administrators
• Maintain HR systems (Workday, iSAMS, SMIPS etc) entering and updating of data.
• Making travel arrangements, such as booking of flights, transport and making hotel reservations etc.
• Maintain polite and professional communication via phone, email and mail.
• Any other duties as may be assigned from time to time.
• Responsible for expatriate management activities which include applying and renewing employment visas, teaching and working permit for the staff.
• undefined

Job Requirements

• Minimum of Degree in Human Resources and/or business in related field.
• Ability to deal with people at all levels
• Good oral and written communication skills – English and Bahasa
• Excellent interpersonal skills and ability to build rapport with staff.
• Good computer knowledge (MS Office - Excel, Word, Power point)
• Strong organization skills with ability to multi-task.
• Attention to detail.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding
and Health & Safety issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.