HR Assistant: Recruitment & Onboarding Support

Prisma Laboratory; Johor Bahru; On-site; MYR 28,000 - 50,000; Full time

Job summary

Jora Malaysia seeks an HR Administrative Assistant to support recruitment, onboarding, and HR operations in Johor Bahru. You will post openings, screen resumes, and schedule interviews to build a strong candidate pool.

Additionally, you will maintain employee records, assist with training and engagement programs, handle routine HR inquiries, and contribute to payroll data preparation. The role requires confidentiality, organization, and proficiency with MS Office.

Qualifications

• SPM, Diploma, Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Proven experience in an administrative or HR support role is a plus.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with HRIS or HR software is an advantage.
• High level of discretion and professionalism in handling confidential information.

Responsibilities

• Assist with recruitment activities, including posting job openings, screening resumes, and scheduling interviews.
• Support onboarding processes by preparing new hire paperwork and coordinating orientation sessions.
• Maintain and update employee records (digital and physical) in compliance with company policies and legal requirements.
• Provide administrative support for HR programs such as training, performance reviews, and employee engagement initiatives.
• Handle routine employee inquiries about HR policies, benefits, and procedures.
• Assist in payroll preparation by providing relevant data (e.g., absences, bonuses, leaves).
• Help organize and coordinate HR projects, meetings, and events.
• Ensure compliance with labor regulations and internal policies.
• Perform other related duties as assigned.

Skills

Organizational skills

Multitasking

Communication skills

MS Office proficiency

Discretion

Education

SPM

Diploma

Bachelor’s in HR

Tools

HRIS software

Microsoft Excel

Job description

Jora Malaysia seeks an HR Administrative Assistant to support recruitment, onboarding, and HR operations in Johor Bahru. You will post openings, screen resumes, and schedule interviews to build a strong candidate pool.

Additionally, you will maintain employee records, assist with training and engagement programs, handle routine HR inquiries, and contribute to payroll data preparation. The role requires confidentiality, organization, and proficiency with MS Office.